Administrative Assistant to the VP

Administrative Assistant to the VPUIW MissionPosition SummaryThe Administrative Assistant to the VP is responsible for providing high-level administrative support to facilitate the leadership role of the CFO and VP for Finance and Administration, exercising initiative and independent judgment in managing the VP's calendar, schedule, and the office's daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Ability to effectively anticipate needs, proactively solve problems, and adapt to changing priorities.• Strong customer service skills• Strong skills in Microsoft Excel, Word, PowerPoint, and Outlook.• Must be proficient in computer operations, file management, and reporting using Microsoft Excel and other data management systems.• Ability to communicate professionally and effectively in all interactions.• Must maintain strict confidentiality with sensitive information.• Must have the ability and willingness to learn new software programs and web-based applications with minimal guidance.• Strong organization skills with the ability to handle multiple assignments simultaneously and change priorities upon request.• Intrinsically motivated to take initiative with the ability to work independently with minimal supervision.• Excellent project planning and management expertise.• Strong organizational skills and attention to detail, always keeping in mind that participation from other departments contributes to the success of the Office.• Rudimentary understanding of expense reports, budgets, profit & loss statements, and financial forecasts.• Ability to work collaboratively in a team environment, as well as exercise independent judgment.• Ability to work effectively with individuals from diverse communities and cultures.• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationHigh school diploma or its equivalent.Required Work ExperienceFive (5) years of administrative work experience in a complex office environment.Preferred Qualifications• Experience working in higher education.• Associates Degree.• Administrative experience supporting an executive.Required Certifications, Licenses or RegistrationsNone specified.Work HoursMonday through Friday 8:00 – 5:00 with occasional extended hours as needed to meet departmental goals, especially for special events.Physical Demands• Ability to lift up to 20lbs of office/event materials.• Ability to reach overhead, bend, and squat to retrieve office/event materials.• Ability to push/pull event carts holding up to 30lbs.• Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials.Posting Number: AS2195POJob Type: Full TimeJob Category: Staff (non-exempt)Desired Start Date: 01/06/2026Position End Date (if temporary):Reports To: CFO and VP for Finance and AdministrationSalary: $50,000-$52,000 AnnualizedOpen Date: 11/19/2025Close Date:Open Until Filled: YesSpecial Instructions to ApplicantN/A.To apply, visit https://apptrkr.com/6736491UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-a8256c9b2833af42a783679fe5a949e6