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Director of Campus Facilities and Security

Director of Campus Facilities and Security

locationPortland, OR, USA
PublishedPublished: 6/16/2024
Full Time

Job Description:

1. GENERAL POSITION INFORMATION

Position Name: Director of Campus Facilities and Security

Classification: Exempt. Benefitted

FTE: Full time

Work Hours: Variable: In general M-F 8am-4pm

Department/Division: Facilities

Supervisor: Executive Vice President

Benefits: Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility for UWS academic programs after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.

2. POSITION SUMMARY

The Director of Campus Facilities and Security holds a pivotal role in coordinating, developing, and overseeing all aspects of the university's physical infrastructure, safety protocols, and security measures. Responsible for directing facilities management operations and planning, as well as providing management and oversight of the university's safety and security strategy and staff, this multifaceted position requires strong leadership, operational planning, and collaboration skills. From establishing procedures for maintenance, repair, and replacement of campus facilities and grounds to enforcing fire and safety policies and procedures, the Director ensures a safe and secure environment for students, faculty, staff, and visitors. With a focus on effective management of campus facilities, emergency preparedness, and safety protocols, the Director plays a crucial role in maintaining the overall well-being and functionality of the university community.

3. SUPERVISOR RESPONSIBILITIES

# of employees this position supervises: 3

Job titles of employees supervised

  • Facilities Lead
  • Campus Safety Specialist (2)
  • Security Contracts (when applicable)

4. KEY RESPONSIBILITIES

- Strategic and Operational Planning:

  • Develop and implement strategic and operational plans for campus facilities and safety initiatives, aligning with the university's goals.
  • Evaluate infrastructure needs and identify opportunities for improvement to support academic and administrative functions.
  • Partner with university leadership to develop and implement capital and space management plans.
  • Oversee the management of campus rental processes.

- Facilities Management:

  • Oversee the maintenance, repair, and renovation of campus buildings, grounds, and utilities to ensure safe and functional facilities.
  • Coordinate with campus departments, vendors, and contractors to address facility-related issues promptly and efficiently.
  • Manage capital improvement projects, including budgeting, scheduling, and quality control measures.
  • Partner with university departments to provide facilities support for university events and meetings.

- Safety and Security:

  • Develop and enforce campus safety policies, procedures, and protocols in compliance with local, state, and federal regulations.
  • Maintain and update a comprehensive safety plan, emergency notification procedures, and processes for facility opening and lock-down.
  • Collaborate with campus stakeholders, law enforcement agencies, and emergency responders to develop emergency response plans and conduct regular drills and training exercises.
  • Implement and manage security measures, such as surveillance systems, access control, and emergency notification systems, to enhance campus safety.
  • Ensure compliance with the Clery Act, including timely and accurate reporting.
  • Serve as a liaison between the university and local authorities, neighborhood associations, and other stakeholders to promote safety.

- Risk Management:

  • Assess potential safety and security risks on campus and develop risk mitigation strategies to prevent incidents, accidents, injuries, and property damage.
  • Conduct regular inspections and audits of campus facilities to identify hazards, ensure compliance with safety standards, and address any deficiencies.

- Budget and Resource Management:

  • Develop and manage the departmental budget, including forecasting expenses, allocating resources, and monitoring expenditures.
  • Assist in the creation and management of capital budgets.
  • Identify cost-saving opportunities and efficiency improvements to maximize the effectiveness of campus facilities and safety programs.

5. UWS CORE VALUES

Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.

Curiosity: We are innovative, open minded, and forward thinking.

Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.

Professionalism: We are responsible, respectful, and accountable.

Student-Focus: We work for the common good of students’ academic and professional success.

Whole-Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.

6. EXPECTED COMPETENCIES FOR SUPERVISORS

Developing & Retaining Talent           

Ability to recruit, retain, and develop high performing individuals aligned with UWS’ core values and institutional goals. Completes performance reviews and development plans for all direct reports on time. Ability to provide constructive feedback and coaching to direct reports, including individuals who are underperforming.

Managing & Stewarding Resources

Prepares budget(s) to appropriately support department/division functions and goals. Meets or exceeds performance goals and budget targets. Effectively manages departmental resources and processes and seeks opportunities to create efficiencies. Demonstrates the financial acumen for managing budgets aggressively. Effectively manages relationships with vendors and/or contractors.

Leading & Managing Change

Promotes a culture of continuous improvement within department/division with a focus on effective and efficient processes and procedures. An openness to change and the ability provide leadership and clear communication to stakeholders throughout the change process. Engages employees in the change process and develops commitment for sustaining change.

7. POSITION QUALIFICATIONS

Required

Education & Training: High school diploma/G.E.D

Certifications & Licenses: Driver license, OSHA 30 cert

Experience: Eight (8 years) of experience with facilities management, campus safety, security, and overall physical plant operations

Related Knowledge, Skills, and Abilities: Three (3) years of campus operations management experience including advanced skills in construction project management, property management, contracting, technical analysis, and budgeting; Strong understanding of building systems and energy management systems; Minimum of three (3) years of direct supervisory experience.

Preferred

Education & Training: High school diploma/G.E.D ​Bachelors Degree

Experience: 10+ years of experience with facilities management, security, and overall physical plant operations

Related Knowledge, Skills, and Abilities: Five (5) years of campus operations management experience including advanced skills in construction project management, property management, contracting, technical analysis, and budgeting; Strong understanding of building systems and energy management systems; Minimum of five (5) years of direct supervisory experience

8. APPLICATION, SCREENING AND HIRING PROCESS:

Screening of applicants will begin immediately, and the position will remain open until filled. To apply, please submit a resume and cover letter; you may attach your materials as Word or PDF documents.

University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.

University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.uws.edu/about/employment/

University of Western States is an Equal Opportunity Employer.