Specialist, Exhibition Graphic Design

Title

Specialist, Exhibition Graphic Design

Description

Department: Exhibition Design and Planning

Reports to: Manager, Exhibitions Graphic Design

Job Type: Full-time - Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles - Academy Museum

Summary/Objective:

The Exhibition Graphic Design Specialist is responsible for ensuring that the exhibition design, production, and installation process is coordinated and executed smoothly. This includes creating, updating, and presenting design concepts and templates, working with external vendors for estimates and budgeting, tracking various project stages, and maintaining exhibition presentation materials. When assigned as Graphic Lead by management on specific projects, the specialist is expected to own the design process from initial concepts through installation and close-out.The Specialist will work closely with internal clients and external vendors to coordinate exhibition design work, ensuring accuracy, quality control, adherence to deadlines, and budget requirements. They may also collaborate with freelance designers and interns. A portfolio submission is required for consideration.

This position is represented by a union.

Essential Functions of the Job:

• Organize and coordinate graphics timelines: document and track phases via Airtable.
• Organize and coordinate reproduction timelines: document and track phases via Airtable. May require coordinating with curators for press proofing and signoffs (facsimiles and replicas).
• Organize and coordinate didactic timelines: document and track phases via Airtable. May require coordinating with curators and the publication team for production, press proofing, and signoffs (labels and wall texts).
• Organize and coordinate vendor processes from estimates to invoices, and scouts to installs. May require coordinating with Internal and Security teams (vendor schedule, contact details, badge and permit requests, onsite booking via Resource Scheduler).
• Track estimates and invoices, routing all necessary information for approval and payment.
• Work with internal collaborators (e.g., Editorial, Exhibition Design, Curatorial, Collections, Exhibition Install, Exhibition Fabrication) on workflow, processes, and timelines.
• Coordinate with the Media team to deliver digital layouts for final editing.
• Photo editing: sizing, retouching, pre-press, etc.
• Coordinate freelancer schedules and availability and work closely with them to ensure quality control and deliverables are met on time.
• Provide design and production support for special exhibitions.

Required Competencies:

• A bachelor's degree in graphic design, visual communications, fine arts, or related field.
• 2+ years of design-related work experience.
• A portfolio of produced work demonstrating a degree of creativity, diversity, productivity, and showcasing conceptual, color, and layout skills. Strong typographical skills required.
• Knowledge and experience working with and printing on various substrates and materials.
• Advanced experience in Adobe InDesign, Illustrator, and Photoshop.
• Working knowledge of Microsoft Office, Outlook, Airtable, and Slack.
• Creative, conceptual, and critical thinking abilities with attention to detail and the ability to proofread to produce accurate and high-quality work.
• Experience working independently and effectively with others, managing deadlines, budgets, clients, and vendors.
• Experience managing print production and trafficking jobs with knowledge of paper and printing processes.
• Strong written, presentation, and verbal communication skills.
• Ability to multitask with excellent organizational, time management, and problem-solving skills. Must be able to create an organized production schedule that incorporates time for both scheduled and unscheduled projects.
• A sense of humor and a team player.
• A commitment to diversity, equity, accessibility, and inclusion.

Preferred Qualifications:

• An MFA preferred.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception:Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected base salary for this role is $27.40 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

@museumLI

Position Requirements



Full-Time/Part-Time

Full-Time

Position

Specialist, Exhibition Graphic Design

Location

Los Angeles

About the Organization

The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.


EOE Statement

The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.

This position is currently accepting applications.

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