field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Law School?Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger. Job Description Harvard Law School’s <a href="https://hls.harvard.edu/ocs/" target="_blank">Office of Career Services (OCS)</a> is a vibrant and busy office that assists students and graduates with all aspects of career exploration, including judicial clerkships, which are one-year, post-law school positions working for a judge or court. The OCS Judicial Clerkship team seeks a full-time coordinator for administrative support with the judicial clerkship process and other OCS support as needed.&nbsp;&nbsp;As a Judicial Clerkship Coordinator, you will:&nbsp;<ul><li>Collect and organize clerkship hiring information of judges&nbsp;</li><li>Review existing resources and conduct outreach by telephone and email to judicial chambers&nbsp;</li><li>Manage detailed interviews and offer reports from clerkship applicants (both students and alums)&nbsp;</li><li>Contact applicants as needed to track and assist them through the application process&nbsp;</li><li>Generate reports of clerkship acceptances on quarterly basis or as needed&nbsp;</li><li>Work across multiple platforms to ensure accuracy of internal data and reports&nbsp;</li><li>Assist with analyzing data to identify and interpret trends&nbsp;</li><li>Respond to student and alumni inquiries about procedural aspects of the application process&nbsp;</li><li>Collaborate with the Office of Public Interest Advising to maintain resources about judges&nbsp;</li><li>Troubleshoot technical glitches in internal and external computer systems&nbsp;</li><li>Assist with other administrative tasks, as needed&nbsp;</li></ul> Qualifications Basic QualificationsThree or more years of related experience. Education beyond high school may count towards experience.&nbsp;&nbsp;Additional Qualifications and SkillsWe are looking for people who are/have:&nbsp;<ul><li>Experience in data management and curiosity about legal profession, a bonus&nbsp;</li><li>High attention to detail and excellent organizational skills&nbsp;&nbsp;</li><li>Polished and professional communication skills&nbsp;</li><li>Experience with Excel spreadsheet formulas, a plus.&nbsp;</li><li>Ability to handle multiple priorities in fast-paced environment&nbsp;</li><li>Ability to work independently with minimal supervision, as well as collaboratively on a team&nbsp;</li><li>Enthusiastic attitude&nbsp;</li></ul> Additional Information Standard Hours/Schedule: 35 hours per week, Full-time M-F. Occasional overtime is required during a peak period surrounding a national clerkship hiring plan date, generally three weeks in June, and during large student-employer events, generally several evenings in the fall and spring.&nbsp;Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: IdentityOther Information: All offers are made by HLS Human Resources.#LI-MH1Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Harvard University FAS Human Resources

Judicial Clerkship Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Medical School?Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.About the Department of Information Technology - Client Services:Team members act as visible IT professionals on campus and remotely, responding to service tickets, phone calls, emails, and walk-up support requests via asynchronous support, remote sessions, and on-site visits. Team members maintain an in-person presence on campus, and these positions are part of a hybrid work team to collaboratively maintain needed coverage. Team members are involved in diagnosing and resolving incidents, escalating issues as appropriate, and communicating clearly and professionally to a diverse academic and administrative population. The team also engages in documentation, process improvement, and interdepartmental collaboration to continually enhance IT service quality. Job Description The HMS IT Support Specialist (Virtual &amp; In-Person) role provides comprehensive technical support to Harvard Medical School (HMS) community members and affiliates. The team serves as the primary point of contact for IT-related issues and inquiries, with a support focus that includes, but is not limited to, hardware, software, cloud applications, account access, collaboration tools, classroom technology, networking, phones and voice mail, IT security, computer asset lifecycle, device lending, shared device and printer support, and classroom and audiovisual emergency response. The role blends remote, in-person walk-up support, and deskside support. The role requires strong troubleshooting skills, a proactive customer service approach, and the flexibility to assist on a broad spectrum of IT topics. Depending on position grade, team members may assume greater responsibilities for technical leadership, project work, escalation handling, and training of other staff. &nbsp;&nbsp;<ul><li>End-User Technology Support: Provide direct technical assistance for computer hardware, software, operating systems, networking, accounts, mobile devices, printers, classroom / audiovisual systems, and other specialized technologies. Support users via in-person walk-up, remote session, deskside, ticketing, email, and phone. Technical Troubleshooting: Diagnose and resolve incidents ranging from basic to advanced complexity, covering both standard and specialized systems. Serve as final escalation point for challenging issues, performing advanced diagnostics and leveraging deep technical expertise.</li><li>Account and Device Administration: Set up, configure, and maintain desktop computers, user accounts, peripherals, printers, and mobile devices. Vet identity, reset passwords, update records, and administer sensitive account lifecycle issues using advanced permissions.</li><li>Classroom / AV &amp; Shared Resource Support: Provide emergency response and ongoing troubleshooting for classroom and AV technologies, as well as support for device lending and shared equipment management.</li><li>Documentation &amp; Content Creation: Develop, maintain, and test end-user and internal documentation. Create and update basic and complex web pages, user guides, and internal knowledge bases. Oversee the accuracy and utility of internal databases.</li><li>Reporting &amp; Data Analysis: Generate, analyze, and interpret complex data reports on team performance, support trends, and service improvement opportunities. Maintain and manage internal databases for performance metrics and operational analytics.</li><li>Security &amp; Compliance: Participate in routine security checks, assist with technical troubleshooting for network, telephony, and voicemail issues, and ensure compliance with IT security policies.</li><li>Operations &amp; Team Coordination: Oversee daily work distribution, scheduling, and queue management. Lead team meetings, direct incident response during outages or high-demand periods, and ensure timely resolution of all assignments.</li><li>Leadership &amp; Training: Provide coaching, mentorship, and technical guidance to IT staff. Onboard new team members, assess training needs, and develop targeted training programs to close skills gaps and promote team development.</li><li>Process &amp; Service Improvement: Lead the design, implementation, and continual enhancement of IT support processes, tools, and documentation. Contribute to long-term strategy, project planning, and adoption of new technologies and service paradigms school- or department-wide.</li><li>Cross-Functional Participation: Represent the IT support team in cross-functional projects, process standardization initiatives, and strategic planning with internal and external IT groups. After-Hours Support: Participate in after-hours call rotations and provide emergency technical support as needed.</li><li>Other Duties: Perform any related responsibilities and assignments as required to ensure operational continuity and service excellence.</li></ul> Qualifications Basic Qualifications: <ul><li>College degree strongly preferred; high school diploma or equivalent with significant computer operations/system management training and coordination experience.</li><li>5-8+ years of progressive experience in IT service/support roles in high-volume, complex environments.</li><li>Knowledge of hardware, software, operating systems, and service management best practices.&nbsp;</li></ul>Additional Qualifications and Skills: <ul><li>Strong written and verbal communication skills.</li><li>Excellent customer service orientation, patience, and professionalism.</li><li>Ability to work independently and collaboratively in a hybrid, dynamic IT support team.</li><li>Commitment to service quality, teamwork, and process improvement.</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.</li><li>Pre-Employment Screening: Identity</li><li>Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.</li><li>Other Information:</li></ul>Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!<a href="https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e" target="_blank">https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e</a>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 056. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Senior IT Associate

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Job Description To be considered for this position, please include a cover letter describing your interest in the role and relevant experience. &nbsp;Oversee the development and administration of a school/unit’s financial planning activities and processes. Provide specialized analysis, reporting and guidance to clients and staff.Job-Specific Responsibilities: Organizational Context:Campus Services provides essential services to the Harvard community. The 14 Campus Services departments have approximately 1,800 active employees (70% of staff are represented by eight unions) and a combined annual budget of more than $700 million. These departments provide stewardship, strategic support, and client/customer services in the areas of buildings and facilities, graduate housing, capital projects, sustainability, parking, engineering and utilities, dining, hospitality and events management, and international support.The Campus Services Finance &amp; Administration Department (CSFA) provides accounting, financial analysis, budgeting and planning, procurement, taxes and financial administrative support services to the Campus Services business units and the customers they serve. &nbsp;The organization is comprised of 3 main functions: Controller, Financial Planning and Analysis, and Procurement.Duties and Responsibilities: The Financial Manager supports the Harvard University Dining Services (HUD) portfolio and provides direction &amp; leadership in all financial areas including budget preparation, multi-year financial planning, monthly and annual financial reporting, financial analysis, and business analysis. This position interacts regularly in a consultative role with senior management in the business units and financial partners around the University. The financial manager is expected to be an invested partner to unit leadership and to stay abreast of and help further the unit’s mission.Budgeting, Forecasting &amp; Multi-Year Financial Planning (35%)<ul><li>Lead the overall budget process for one or more business units.</li><li>Design budget worksheets for business manager input.</li><li>Prepare quarterly financial reviews and re-forecasts. &nbsp;Research and describe variances.</li><li>Work with business managers and other internal groups to gather information and budget for all revenue &amp; expense categories.</li><li>Load all data into the budget system and review financial models to ensure accuracy.</li><li>Review final budgets with business managers and document key budget assumptions &amp; variance explanations.</li><li>Prepare budget narratives. Prepare supporting schedules and business performance metrics &amp; graphs.</li><li>Lead the development of 5-year capital plan submission. &nbsp;Assess capital plan and advise business leaders on funding options and/or affordability issues.</li><li>Lead the annual creation of the Multi-Year Financial Plan for designated business units. Maintain Multi-Year Financial Plan models and assist business managers/directors with annual updates.</li></ul>Financial Reporting (25%)<ul><li>Review business income statements with business managers and directors research &amp; explain unbudgeted items.</li><li>Complete year end analysis and provide detailed explanations of business line variances versus budget. &nbsp;</li><li>Lead the preparation of year-end report. Prepare supporting schedules and update all business performance metrics &amp; graphs.</li><li>Prepares ad-hoc reports and analysis for business units and senior leadership.</li><li>Creates custom reports for unit managers and directors.</li><li>Designs reporting tools for senior leadership.</li><li>Participates in the development of KPI’s with CS leadership.</li></ul>Managerial Responsibilities (15%)<ul><li>Manage, lead &amp; coach one or more financial professionals.</li><li>Provide direction &amp; feedback through recurring meetings, and the annual goal setting and performance review process.</li><li>Guide and/or assist direct report in his/her work and in other unit work efforts.</li><li>Assist with recruiting, hiring, and training new personnel as necessary.</li><li>Serve as a mentor to other finance and accounting professionals throughout the organization.</li></ul>Month End Close (10%)<ul><li>Review business income statements with business managers and directors and research &amp; explain unbudgeted expenses or other variances as requested.</li><li>Lead financial review meetings with clients, describe results for a non-financial audience.</li><li>Identify and follow through on journal vouchers and reclasses as identified through the monthly review process.</li></ul>Operating &amp; Capital Project Administration (10%)<ul><li>Ensure accurate accounting and coding for operating and capital project expenses.</li><li>Assist business managers, project managers and others in updating operating and capital project information in capital planning database/</li><li>Provide support for preparing and/or reviewing construction authorizations and sources of funding to open capital projects.</li><li>Work with business managers to prepare justifications and document any financial analysis and/or P&amp;L impact for operating &amp; capital projects.</li><li>Work with business managers, project managers, and accounting department to prepare close-out documentation when projects are completed and provide coding based on under/over funded amounts.</li></ul>Other (5%)<ul><li>May serve on committees and represent FP&amp;A in University wide meetings or conduct trainings of a general nature for clients.</li><li>Work with business managers on various special projects and analysis as necessary.</li><li>Develop knowledge and skills in the use of new and existing business-specific and/or University systems that support transactions and/or reports necessary for accurate business accounting.</li><li>Team with the Campus Services Controller’s department and/or other Harvard departments to improve business processes and systems.</li><li>Assist in the documentation, implementation, and communication of accounting procedures in conjunction with improving existing procedures.</li></ul> 
Working Conditions: This position is expected to have an on-campus presence an average of approximately 2 days per week to promote face-to-face interaction with team members and clients. &nbsp;Any remote work should be performed in Massachusetts or in compliance with Harvard’s Out of State Employment Policy. &nbsp; Qualifications Basic Qualifications: <ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 7 years’ relevant work experience</li><li>Supervisory Experience</li></ul>Additional Qualifications and Skills: <ul><li>Bachelor’s degree in finance and accounting preferred&nbsp;</li><li>Strong knowledge of accounting, combined with exceptional analytical skills and financial modeling skills, preferred. &nbsp;</li><li>Experience with university hospitality operations, preferred. &nbsp;</li><li>Must have demonstrated ability to identify financial issues, apply them to operational causes, and develop best practice solutions. &nbsp;</li><li>Excellent verbal and written communication skills, strong interpersonal &amp; collaboration skills, the ability to work effectively in a team and independently in a fast-paced environment, and keen attention to detail.</li><li>Must be able to manage multiple responsibilities, set priorities, take initiative and meet deadlines.&nbsp;</li><li>Must have excellent computer skills including in-depth understanding of, and experience with, databases, spreadsheets, word processing, and scheduling/email software packages.</li></ul> Additional Information Standard Hours/Schedule: 40 hours per weekVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: Identity, Education, Criminal#LI-JD3Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 058. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Financial Manager

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Business School?Harvard Business School, located on a 40-acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world's most trusted sources of management education and thought leadership. For more than a century, the School's faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world-leading organizations to educate leaders who make a difference in the world. Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business. Job Description Are you excited about joining a world class organization at the intersection of higher education and business? Do you excel at multi-tasking? Are you drawn to roles that require interaction with many colleagues across departments? If so, join us as we work to strengthen the lifelong relationship between alumni, our faculty and the School by delivering meaningful engagement and learning opportunities and by inspiring philanthropy that supports and extends the HBS mission of educating leaders who make a difference in the world.In an ever-changing environment, this position serves as the primary point of contact for alumni customer service related to events, reunions, programs, and general alumni inquiries. Reporting to the Assistant Director of Operations and working closely with the broader Alumni Relations (AR) team, this individual manages a variety of complex administrative tasks and operates independently in a fast-paced setting with multiple and competing priorities.Responsibilities include, but are not limited to:<ul><li>Providing administrative support to ensure smooth operations within AR and across HBS departments</li><li>Managing general inquiry email inboxes and phone lines for Alumni Relations and Career and Professional Development</li><li>Preparing reports and materials, and drafting correspondence for alumni and internal partners across External Relations (ER) and HBS</li><li>Scheduling meetings, drafting agendas, reserving space, and recording meeting minutes</li><li>Ordering office supplies and handling other operational logistics</li><li>This role is responsible for other duties as assigned.</li></ul> Qualifications Basic Qualifications:<ul><li>High School Diploma, GED, or equivalent is required.</li><li>3+ years of experience in administrative support role(s) and/or related experience is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must.</li></ul>Additional Skills, Experience, and Credentials Needed for this Position:<ul><li>The successful candidate excels at multitasking, anticipates and proactively resolves problems, demonstrates sound judgment, and is highly organized, detail-oriented, flexible, and adaptable.</li><li>This individual demonstrates strong initiative and accountability, communicates clearly and professionally, manages competing priorities, and meets deadlines. They are comfortable asking questions, take ownership of their work, and follow through on projects.</li><li>The role requires a strong customer service orientation and frequent interaction with alumni, donors, and colleagues.</li><li>The ideal candidate thrives in a team-oriented environment with a “no job is too big or too small” mindset and a hands-on approach.</li><li>Excellent verbal and written communication skills.</li><li>Proven customer service, interpersonal and organizational skills.</li><li>High level of attention to detail, ability to work independently, and work effectively with Interruptions to meet tight deadlines and respond quickly.</li><li>Ability to establish and promote good working relationships with alumni, colleagues, and faculty.</li><li>Able to manage confidential information appropriately with a high level of tact and discretion.</li><li>Ability to learn new software and databases.</li><li>Ideal candidates will have a desire to work as part of a team with an all-hands-on deck approach.</li></ul> Additional Information <ul><li>Appointment End Date: This position&nbsp;is approved for as a term appointment with an end date of&nbsp;June 30, 2026.&nbsp;</li><li>Standard Hours/Schedule: This is a&nbsp;40 hours/week, overtime eligible position.</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information:&nbsp;</li></ul>This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.A cover letter is required to be considered for this opportunity.Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 053. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Alumni Relations Assistant, External Relations

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Job Description Job Summary: Facilities Maintenance Operations (FMO) offers building &amp; landscape maintenance, and custodial services to Harvard faculties and departments on a fee-for-service basis. All services are provided in strict accordance with customer-determined standards. As such, FMO operates as an in-house alternative to contractor services and therefore must manage itself under the same principles that guide any successful maintenance service business. 
Job-Specific Responsibilities: Installs, maintains, troubleshoots and repairs building life-safety equipment and systems, including fire alarm systems, centralized emergency lighting systems and remote central station monitoring equipment. Performs all installation, maintenance, inspection and testing in accordance with applicable standards and requirements of the National Fire Protection Association, Life Safety Code (Massachusetts State Building Code) and/or established compliance requirements of the Authority Having Jurisdiction. Interprets and updates mechanical plans, drawings and prints as necessary. Required to assist in the inspection and testing of other fire safety systems including fire alarms, emergency generators, extinguishers and suppression systems, fire escapes, and hydrants. Performs other core skills of the trades and related duties as required. Must observe and comply with all standard safety codes and practices and perform work in accordance with recognized trade and University standards. Assists and advises customers on progress / status of work and provides responsive and effective customer support in all phases of FSS and building maintenance operations. Required to wear a clean, neat uniform and maintain a professional image at all times. Required to wear safety equipment and clothing when appropriate and/or required.May be assigned to work independently or as part of a multi-trade team under the guidance and direction of the FSS Supervisor, and/or Working Foreperson. May be assigned to perform any or all aspects of the FMO fire electrician position.&nbsp;Emergency Status Designation:&nbsp;Critical Operations Personnel 
Physical Requirements: Must be able to stoop and bend repeatedly and work on hands and knees and other awkward positions for extended periods. Must be able to lift up to a minimum of 50 lbs. and to push, pull and transport piping and equipment in excess of 200 lbs. with others (may use chain falls and come alongs for heavier lifting). Must be able to walk to and from various buildings or work sites carrying tools, equipment and other essentials. Must be able to work alone, in confined spaces and extreme temperatures, climb multiple sets of stairs, work off ladders, staging, lifts or other elevated platforms. Qualifications Basic Qualifications: <ul><li>Massachusetts Journeyman or Master Electrician license for minimum period of five years.</li><li>Valid State driver’s license and driving history satisfactory to meet Campus Services standards.</li><li>Minimum five years’ experience installing and maintaining high and low voltage systems with recent experience in the installation, operation, and repair of all types of building fire alarm systems centralized battery-powered lighting systems, emergency generators, remote central station fire alarm monitoring equipment, and associated devices.</li></ul>Additional Qualifications and Skills: <ul><li>Must have experience and proficiency in the use of industry-recognized diagnostic testing equipment.&nbsp;</li><li>Must be able to perform mathematical calculations required to accurately size and install system components and devices.&nbsp;</li><li>Must be able to read and interpret detailed plans, drawings, specifications, operating manuals and other written materials associated with this trade.&nbsp;</li><li>Must be able to effectively communicate and interact with peers and customers.&nbsp;</li><li>Demonstrated proficiency in desktop and smartphone technology platforms and applications.&nbsp;</li><li>Familiarity with equipment diagnostics, bar-coding, and related technologies desired.</li><li>Required to supply a complete set of hand tools.</li><li>Must be willing to work in research laboratory environments and around hazardous materials.</li><li>Must be willing to accept a reasonable amount of overtime in support of group business needs.</li></ul> Additional Information Standard Hours/Schedule: 40 hours per week<ul><li>Sunday: Off</li><li>Monday: 10:00pm - 6:00am</li><li>Tuesday: 10:00pm - 6:00am</li><li>Wednesday:&nbsp;10:00pm - 6:00am</li><li>Thursday:&nbsp;10:00pm - 6:00am</li><li>Friday:&nbsp;10:00pm - 6:00am</li><li>Saturday Off</li></ul>Compensation Range/Rate (including Shift Differential if applicable):&nbsp;$50.82/hour plus $2.25 hourly shift differential (3rd Shift)Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening:&nbsp;Identity, Criminal,&nbsp;Certification/License, Motor Vehicle Record, Drug Test, CORI, EmploymentWork Format DetailsThis position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 000. Corresponding salary information can be found in the job description above.
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Fire Electrician

<h3>Job Description:</h3>The RoleFBSI Architecture and Data Solutions (FAE) is looking for a highly motivated Senior Data Engineer with strong understanding of programming fundamentals, Data design and development practices. In this role, you will be an integral part of a data team, with an objective of enabling Data platform capabilities for Fidelity and creation of impactful data driven business solutions. As a Team member, you will work closely with the product owner, scrum master, architects, and other developers to design, build, test, and deliver the features that have an impact on the operational efficiency of compliance and risk groups.The Skills and Experience You Bring· Bachelor’s or master’s degree in a technology related field like Computer Science or Engineering with 6+ years of experience.· Hands-on experience in crafting and developing highly scalable distributed data processing systems, AWS and cloud technologies.· Experience in Data Warehousing, Data mart concepts &amp; implementations especially in relational databases like Oracle, SQL Server, Netezza, Snowflake.· Proven experience in Python/Spark, ETL technologies, SQL, PL/SQL, performance tuning.· Experience with NiFi, Python, APIs for data movement, data ingestion and transformation processes.· Experience with scheduling tools and willing to participate on weekend on call rotation is a must.· Experience with DevOps, Continuous Integration and Continuous Delivery (Jenkins, Stash, Concourse, Artifactory) is a plus.· Experience in Agile methodologies (Kanban and SCRUM) is a plus.· Sound understanding of the software development process including analysis, design, coding, system and user testing, problem resolution and planning.· Strong analytical skills and ability to tackle issues and work through ambiguous situations by making timely decisions based on facts, knowledge, experience and judgment.· Good interpersonal and client-handling skills with the ability to handle expectations and explain technical detail. Consistent track record to multitask, prioritizes tasks, and quickly adjusts in a constantly evolving environment.· Collaborate with business and technology groups and should be able to present formal and informal presentations in various settings: one-on-one, small, and large groups, with peers.· Ability to navigate organizationally to accomplish tasks and work on multiple efforts simultaneously and ability to work with multi-functional teams located across geographies.· Eager to learn and continuously develop personal and technical capabilities.· High level of dedication, initiative, vision, passion and professional approach to time, costs, and deadlines.· Ability to handle production issues with accuracy and attention to detail; a methodical, investigative, and inquisitive mind; together with creative abilities.· Design robust batch and streaming programs and adhering to standards and best-practices for these databases.· Enjoy analyzing data, identifying gaps, issues, patterns, and trends and can analyze application dependencies and conduct impact assessment of changes.About the TeamThis is an opportunity for a highly motivated Data Engineer to join FBSI Architecture and Data Solutions - Fidelity Architecture and Engineering (FAE) and work in a diverse, open and transparent culture where you will contribute to powering Brokerage Recordkeeping Technology ( BRT) through innovative solutions using the latest technologies and leading-edge engineering practices.Fidelity Brokerage Recordkeeping Technology (BRT) supports retail, workplace, and institutional customers by providing brokerage, clearing and custody services. BRT customers include investment professionals (e.g. financial advisors, registered investment advisors, institutional investors), businesses, and institutions (e.g. broker-dealers, banks,trusts, and family offices). Fidelity Investments holds $15.1 Trillion in assets under administration (2024) and its platforms process 3.5 Million total daily trades.<h3>Certifications:</h3><h3>Category:</h3>Information TechnologyMost roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Fidelity Investments

Senior Data Engineer

<h3>Job Description:</h3><h3>The Role</h3>Are you curious about a high impact opportunity for self- starter with strong investment and recordkeeping knowledge who excels at establishing relationships?The VP, Tax-Exempt Retirement Distribution acts as an expert on fixed return annuities and retirement income annuities for clients, prospects, and consultants primarily in the Tax Exempt Market. You will work with Plan Sponsors to make educated investment and plan design -related decisions associated with their Defined Contribution and / or Defined Benefit plans. You will focus on helping our recordkeeping clients and prospects understand their fixed return annuity contracts and determine if there are better solutions available and evaluate various retirement income services/products.You will be our client facing annuity SME across all of our corporate and tax-exempt clients and coming up with beneficial solutions for clients/prospects in the annuity space!This role requires 40% national travel and is a US remote work from home position. #REMOTE<h3>The Expertise and Skills You Bring</h3><ul><li>Bachelor’s degree with 15 + years financial services experience</li><li>FINRA Series 7 and 63 licenses required upfront</li><li> MBA/CFA/CFP preferred</li><li>5 + years’ experience working with Retirement Income products, particularly income annuities in the institutional marketplace</li><li>5 + year’ experience working with fixed return, variable, and other annuities in the institutional marketplace</li><li>Possesses a strong technical knowledge of group fixed annuity products including stable value-oriented group annuity products accumulation, in plan retirement income annuity products and distribution/rollover-oriented income annuities. Solid understanding of variable accumulation annuity products a plus</li><li>Familiar with other Stable Value products (CIT and Custom Solutions) and stays informed about current market offerings</li><li>Ability to explain complex topics and nuances in RFP responses, to retirement plan sponsors and third-party consultants. Excels at presenting complex information to people with a variety of levels of understanding</li><li>Understands the 401(k) and 403(b) marketplace or the ability to learn about it</li><li>Participates in industry organizations with focus on Retirement Income and Stable Value – DCIIA, SPARK, SVIA, P&amp;I, IRIC</li><li>Ability and desire to converse with clients (primarily Tax-exempt) and consultants on the topic of annuities, and annuity contracts, Retirement Income and Stable Value</li><li>Ability to develop an understanding of the Fidelity Proprietary Recordkeeping System (FPRS) and what possible retirement income annuity solutions are operable based on the systems capabilities and make suggestions of various ways to approach/simplify product complexities</li><li>Delivering Fidelity’s point of view on Stable Value annuities and retirement income annuities to the marketplace</li><li>Interacting with clients on a regular basis either by phone or face to face</li><li>Staying current on all relevant compliance requirements and for completing the associated administrative and reporting requirements of the role.</li><li>Working with groups across Fidelity to lead and shape the fixed annuity/stable value products currently held on Fidelity’s platforms.</li><li>Driving innovation in the fixed and guaranteed income space for Fidelity proprietary products as well as third party products. This will be in partnership with FILI, FIAM, and Asset Management business units</li><li>Providing thought leadership and product support to the Higher Ed Agile Squad as they develop new capabilities</li><li>Meeting with clients and consultants regularly as an SME on annuities and stable value products and Retirement Income topic for Fidelity (in partnership with the Relationship Management Function)</li><li>Attending prospect and client sales finals presentations when fixed return products or retirement income plays a meaningful role in the potential business to Fidelity</li><li>Leading sessions at Client Conferences and Client Advisory board meetings related to the importance of Stable Value products and Retirement Income</li><li>Participating in industry organizations and conferences to represent Fidelity POV on Fixed Annuity/Stable Value solutions and Retirement Income topic.</li></ul>Note: Fidelity will not provide immigration sponsorship for this position.<h3>The Team</h3>This role is part of the Retirement Income Distribution team in the Tax-Exempt Market. Collaboration with managing directors, investment management personnel, consultant relations, and product areas within the organization is a critical aspect of this role.The base salary range for this position is $130,000-$219,000 per year. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation. We offer a wide range of <a href="https://jobs.fidelity.com/benefits/" target="_blank">benefits</a> to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles.<h3>Certifications:</h3>Series 07 - FINRA, Series 63 - FINRA<h3>Category:</h3>Consulting

VP, Tax -Exempt Retirement Distribution- REMOTE US

HR Coordinator (Contract, Temporary)Campus Title: HR Coordinator (Contract, Temporary)Department: Human ResourcesFLSA Status: Non-ExemptJob Type: Part-time, Temporary (Non-benefited)Timeframe: Oct 1, 2025- December 15, 2025Shift: Monday-Wednesday 6 hours per day / actual hours each day to be a flex start time (with a 30 minute unpaid lunch)Regular Days Off: Thursday-SundaySupervision Received: Reports to the Director of Human ResourcesSupervision Exercised: NoneSalary: $20.00 per hourGeneral Statement of Duties:We're looking for a detail-oriented and organized HR Coordinator to join our team on a temporary contract. This role supports daily HR operations and plays a key part in keeping things running smoothly.Duties and Responsibilities:Duties include but not limited to:Essential:• Answer incoming HR-related phone calls and direct inquiries as needed• Monitor and respond to HR emails in a timely and professional manner• Employee Transcript Monitoring• Employee Registrar Reporting• Create and maintain accurate and confidential personnel files• Oversee and update the HR calendar, including tracking key dates and events• Provide support in the hiring process, including interview coordination and candidate communication• Assist with onboarding new hires, including but not limited to preparing materials and delivering presentations• Perform other administrative tasks as needed to support the HR teamJob Requirements:Required Qualifications:• Prior experience in an administrative or HR support role preferred• Strong attention to detail and ability to stay organized• Comfortable working with confidential information• Excellent written and verbal communication skills• Proficient in Microsoft Office (Word, Excel, Outlook)• Able to work independently and manage multiple tasksAdditional Information:Disability AccommodationsWestfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.Background CheckEmployment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.To apply, visit <a href="https://apptrkr.com/6555468jeid-2214e647e9e8824daeb16317b5d1c248" target="_blank">https://apptrkr.com/6555468jeid-2214e647e9e8824daeb16317b5d1c248</a>

Westfield State University

HR Coordinator (Contract, Temporary)

Maintainer ICampus Title: Maintainer IState Job Title: Maintainer IDepartment: Environmental ServicesJob Code: H10X01FLSA Status: Non-ExemptFunding: 7115-6001Bargaining Unit: AFSCMEJob Type: Full-time PermanentTimeframe: 52 WeeksShift: Sunday-Thursday 11:00pm-7:00amRegular Days Off: Friday and SaturdaySupervision Received: Receives direct supervision from a Maintainer II, Maintainer III; staff associate; Institution Maintenance Foreman, Trades Manager, Associate Vice President of Facilities and Operations.Supervision Exercised: NoneSalary: $1,673.28 Bi-WeeklyWorking Conditions:Maintainers stand and walk for prolonged periods of time; lift and carry heavy objects; work outdoors in all types of weather; work varied shifts, weekends, holidays or nights; are exposed to the hazard of wet, slippery floors; work under exposure to the hazards to chemicals, toxic and noxious fumes, dust, excessive heat, high noise levels, high volume traffic conditions and high voltage wires; work from ladders and scaffolds; and may be required to climb trees and operate motor vehicles.General Statement of Duties:Performs specific cleaning tasks in all campus buildings, including dusting rooms and objects within rooms; washing walls, windows, floors, soiled equipment and objects; cleaning and stocking bathrooms; stripping and refinishing hard surface floors; deep cleaning soft floors/furniture; insuring proper use of cleaning chemicals and equipment; moving furniture/appliances; making general repairs of a simple nature to buildings and equipment; removing snow and performing grounds keeping tasks.Duties and Responsibilities:Duties include but not limited to:Essential:• Routinely cleans campus property, such as offices, restrooms, bathrooms, corridors, public spaces, gymnasium and other athletic facilities, classrooms and laboratories, student apartments and rooms, auditoriums, store rooms, stairwells, elevators, etc.• Cleans above areas and contents in a systematic and consistent manner as prescribed by departmental procedures and within the standards prescribed.• Cleans sidewalks, collects and hauls debris from around buildings.• Shovels snow from sidewalks, ramps, entry areas, roofs, etc.• Makes general repairs of a simple nature, including minor repairs to University buildings.• Prepares work orders for repairs and to correct deficiencies.• Assists in maintaining the security of buildings by locking and unlocking areas; reports unusual or suspicious situations to public safety.• Changes light bulbs and fluorescent tubes, ceiling tiles, window treatments, screens and performs other light maintenance.• Uses and maintains environmental services department equipment to assure good condition; makes basic repairs as needed.• Reports to supervisors regarding activities completed, supplies needed, and pending issues.• Provides on-campus moving services of University-owned furniture and equipment.Non-Essential:• May exercise functional supervision over part-time, temporary, or summer employees.• May transport and erect temporary signageJob Requirements:Qualifications Required at Hire:• Ability to follow oral and written instructions.• Ability to establish and maintain harmonious working relationships.• Ability to deal tactfully with others.• Ability to stand or walk, for prolonged periods of time.• Physical stamina and endurance.• Manual dexterity (ability to perform repetitive tasks requiring continuous use of hands and arms).• Ability to lift and carry heavy objects up to 50lbs without assistance• Ability to locate weaknesses in cleanliness, such as dirt and stains, in assigned area; ability to take corrective action.• Ability to climb and work on elevated platforms, including ladders and scaffolds.Qualifications Acquired on Job:• Knowledge and understanding of departmental, University, and state rules, regulations, policies, procedures, and guidelines relating to area of assignment and ability to apply them to unit activities.• Ability to use and maintain tools and equipment assigned to the department.• Knowledge of the proper chemicals to use for each type of cleaning task.• Thorough knowledge and understanding of safety procedures prescribed by the institution and department used in building maintenance and custodial work.Minimum Entrance Requirements:None.License and/or Certification Requirements:Massachusetts Driver's License.Additional Information:Salary:Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the <a href="https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee" target="_blank">https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee</a> Benefits:Benefits are an important component of an employee's total compensation package.• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.• Tuition Waivers &amp; Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.• Additional information regarding employee benefits is available on the University's <a href="https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disability" target="_blank">https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disabi…</a> AccommodationsWestfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.Background CheckEmployment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.To apply, visit <a href="https://apptrkr.com/6557408jeid-9e1d99f08f3f2f419478404a2bb1bb93" target="_blank">https://apptrkr.com/6557408jeid-9e1d99f08f3f2f419478404a2bb1bb93</a>

Maintainer I

Administrative Assistant I / RegistrarCampus Title: Administrative Assistant I / RegistrarState Job Title: Administrative Assistant IDepartment: Registrar's OfficeJob Code: H15X01FLSA Status: Non-ExemptFunding: 7107-0029Bargaining Unit: AFSCMEJob Type: Full-time PermanentTimeframe: 52 WeeksShift: Monday-Friday 8:30am-4:30pmRegular Days Off: Saturday and SundaySupervision Received: Receives direct supervision from Associate Registrar.Supervision Exercised: NoneSalary: $2,068.94 Bi-WeeklyGeneral Statement of Duties:The Administrative Assistant I supports the functioning of the WSU Registrar's Office by ensuring the accuracy of all aspects of assigned undergraduate student record information and providing a high level of professional service. This position's responsibilities will include, but not limited to student record personal and academic information changes; produces academic transcripts and enrollment verification documents; assists with semester and off-cycle course registrations; assists with grading, withdrawals, course repeats; prepares student files for graduation. Participates in events such as commencements and other Registrar and campus functions, responds to phone calls and to front desk questions. Ability to run and comprehend myriad of data reports to isolate, repair or report errant information; ability learn new software as needed; able to recognize and understand student requirements regarding a diverse population of full-time, part-time, and online students; Work collaboratively within a team of colleagues sharing varied assignments in support of accurate student record data and excellent student service.Duties and Responsibilities:Duties include but not limited to:Essential:• Assists in supporting the accuracy of the undergraduate student record, academic transcripts; including timely changes to names, and all other requirements to reflect complete and accurate student record information in Banner, transcripts, and student files.• Primary coverage for front desk and weekly email rotation. Assists students, faculty, advisors, and colleagues by providing timely, clear, and accurate responses in-person, phone, or email.• Assists with the registration process for new first years and transfers as needed. Contacts students who have missing proof of residency forms, final transcripts and maintains registration holds accordingly.• File management of student academic records. Perform file review for active, withdrawn, and graduated students each semester.• Assist with in-person registration during add/drop, transfer registration and other registration events, as required throughout the year. Follow all academic and software restrictions; registering students into appropriate coursework and guiding students to advising as needed.• Assists with semester and off-cycle grading as assigned, to include assisting faculty with grade submission, processing course withdrawals and course repeats. Works to resolve errant grading issues and missing grades.• Produce and monitor the production of academic transcripts; produce enrollment and graduation verification requests. Processing money transactions and deposits.• Able to use data reports from National Student Clearinghouse to verify that transcript requests are processed in a timely and accurate fashion, attending to errant information as needed; composes letters and documentation to verify student enrollment and graduation status for students and outside agencies.• Able to use current software, learn new software, and be flexible within the application of multiple software systems and data reporting systems such as, but not limited to Banner, DegreeWorks, and internal reports to prepare and verify accuracy of vital data fields within the student record. Isolate errant issues for correction, perform data quality checks on student records and make recommendations to Registrar regarding procedures, activities, and trends.• Provides support in all office functions, including, but not limited to commencement ceremonies, open houses, student orientations, registration and all other campus events as requested.• Required to uphold University integrity and ethical standards, policies, and procedures; follow standard recordkeeping procedures, including American Association of Collegiate Registrars and Admissions Officers' (AACRAO) and the provisions of FERPA and other legal issues relating to official academic records.• Required to maintain University communications standard of respectful, professional, and service-oriented written and verbal exchanges in all interactions, at all times.• Required to work with confidential material and sensitive matters with integrity, diplomacy, and discretion.• Able to work independently on special projects as assigned and perform other duties as assigned.• Other duties as required.Job Requirements:Qualifications Required at Hire:• Ability to follow written and oral instructions in the English language.• Ability to communicate effectively both orally and in writing.• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds; ability to deal tactfully with others.• Knowledge of standard clerical and office practices, skill in operating standard office equipment.• Ability to assemble items of information in accordance with established procedures; ability to determine proper format and procedure for assembling items of information.• Ability to exercise sound judgment.• Ability to monitor work processes, including planning processes and coordinating activities of multiple constituents.• Ability to manage multiple tasks at one time.• Ability to exercise discretion in handling confidential information.Qualifications Acquired on Job:• Thorough understanding of departmental policies and procedures.Minimum Entrance Requirements:Applicants must have at least two years of full-time or equivalent part-time experience in office management or any equivalent combination of the experience and the substitutions as listed in the state specifications.License and/or Certification Requirements: NoneAdditional Information:Salary:Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the <a href="https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee" target="_blank">https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee</a> Benefits:Benefits are an important component of an employee's total compensation package.• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.• Tuition Waivers &amp; Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.• Additional information regarding employee benefits is available on the University's <a href="https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disability" target="_blank">https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disabi…</a> AccommodationsWestfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.Background CheckEmployment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.To apply, visit <a href="https://apptrkr.com/6560811jeid-42863f37f65de24682ab567d6daf7e7d" target="_blank">https://apptrkr.com/6560811jeid-42863f37f65de24682ab567d6daf7e7d</a>

26,161 Jobs