Academic Coordinator

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleAcademic CoordinatorRequisition NumberRE54303Working TitleGraduation Certification OfficerDepartment Name8F040:B&E Undergraduate CenterWork LocationLexington, KYGrade Level44Salary Range$43,805-70,075/yearType of PositionStaffPosition Time Status Full-TimeRequired Education

MA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience

3 yrs

Required License/Registration/CertificationNonePhysical RequirementsLifting, pushing, pulling up to 10 lbs; long periods of sitting; and several hours of CPU exposure.ShiftDays, and some nights/weekends might be required as needed.Job SummaryThe Undergraduate Resource Center is looking for a high level, professional support staff member that will be responsible for a variety of tasks that require the ability to maintain confidential data, provide high levels of customer service and the flexibility to work in a high demand office while meeting hard deadlines.

Responsibilities include:

• completing senior checks for all degree applicants and communicating to each student their status
• ensuring APEX reports reflect accurate information and process exception requests if appropriate
• analyzing end of term degree requirements and processing degree certifications each semester
• generating an honors report for each B&E student for graduation purposes and submitting to Registrar’s Office
• meeting with students who have questions or concerns about graduation
• maintaining URC and LLP department budget and keeping accurate and up-to-date records
• generating monthly ledgers to reconcile purchases charged to each account
• maintaining and reconciling the office procurement card and purchases according to University standards
• serving as the Gatton College Scholarship Manager and serving as secondary front desk receptionist

The Gatton College of Business and Economics is nearing its 100th anniversary. Over that time, we have been preparing principled leaders for the global economy, producing high quality, influential research, and supporting economic growth in Kentucky and beyond. Accredited by the AACSB, Gatton proudly offers a full range of undergraduate, graduate and professional business and economics degrees and certificates in both a face to face an online format. We are housed in a 220,000 square foot state-of-the-art facility where the college accommodates the fastest growing student enrollment on UK’s campus, reaching over 4,000 students in Fall 2022. Through teaching, research, and outreach, the Gatton College has a direct, tangible influence on the lives of Kentucky’s citizens and people around the world. We are looking for professionals who embody the College’s tagline of “Blue Means Business.”Skills / Knowledge / AbilitiesKnowledge of Microsoft Word, Excel. Training in Campus Management. Knowledge of Business degree requirements.Does this position have supervisory responsibilities? NoPreferred Education/Experience6 years of experience preferred.Deadline to Apply05/15/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Explain your experience with managing multiple project deadlines at the same time.

   (Open Ended Question)

2. * Describe a time when you had to deliver negative news to someone.

   (Open Ended Question)

3. * How many years of paid work experience do you have in interpreting higher education policies?
   • None
   • More than 0, up through 2 years
   • More than 2 years, up through 4 years
   • More than 4 years, up through 6 years
   • More than 6 years
4. * How many years of paid work experience do you have in managing budgets and financial documents?
   • None
   • More than 0, up through 2 years
   • More than 2 years, up through 4 years
   • More than 4 years, up through 6 years
   • More than 6 years

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI284370569