Academic Program Specialist

Position Title: Academic Program Specialist
Department: Career and Technical Education (CTE)
Division: Career and Workforce Development (CTE)
Employee Status: Full-time
Business Hours: Monday - Friday, 8 am - 5 pm (May be required to work some evenings and weekends)
Type: Professional Staff Association (PSA)
Grade: N
Salary: ($61,995-$64,305 annually)
FLSA: Exempt
ICCB Classification: Tech/ Professional
Revised: 01/2025, 10/2025
Application Deadline: November 7, 2025
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Reporting Relationship
Reports to: Dean of Career Technical Education.
Supervision Exercised: Functional supervision may be exercised over faculty and staff for assigned areas.
Job Summary
Under the direction of the Dean of Career and Technical Education, provide support in project planning, implementation, and operational support. Responsible for establishing project goals and ensuring projects and initiatives are completed according to schedule. Fosters collaborative working relationships with internal and external counterparts to communicate and coordinate initiatives that support College and instructional goals.
Essential Duties and Responsibilities include the following. Related duties may be assigned.

• Represent and promote implementation of the College’s core values and strategic initiatives.
• Work with assigned Dean to actively investigate and develop new programs and courses.
• Collaborate with Dean, faculty, and program coordinators in the exploration, analysis, development, and revision of curriculum.
• Collaborate with the Dean and the Director of Marketing to plan division-based marketing initiatives.
• Collaborate with the Dean and faculty of CTE, as well as Workforce Development and Customized Training Departments to enhance pathways from non-credit to credit programs.
• Coordinate and assist with course scheduling, textbook adoptions, assessment, sequencing, syllabus development, program review, and dual credit in collaboration with faculty and program coordinators at the direction of the Dean of CTE.
• Develop and modify project plans that support student success at RVC, monitor student progress, and collaborate with Student Advisors and faculty as needed.
• Assist with departmental budgeting to enhance academic programs, including proposal development, procurement of supplies and equipment, and compliance with institutional policies and procedures.
• Assist with Career and Technical Education grant initiatives, including reporting, budgeting, pathway development, and staff coordination.
• Support assigned Dean and their Vice President in investigating and developing alternative funding sources, including grant proposals.
• Represent the College and division interests by participation with appropriate external committees and activities (local, regional, and national).
• Work collaboratively with Academic Affairs leadership, including participation in Academic Affairs professional development initiatives and planning councils.
• Ensure that procedures and actions taken are consistent with the faculty association’s Collective Bargaining Agreement.
• Maintain documentation of meetings and project details.
• Prepare progress reports for each project to which you are assigned.
• Create progress presentations for senior management.
• Maintain confidentiality of student records, personnel files, and other sensitive information.
• Regular attendance is expected.
• Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

• Bachelor’s degree in Education, Business Administration, or a related field.
• Minimum of three (3) years of experience in higher education, project management, workforce development, teaching, instructional design, or academic program coordination.
• Experience managing or supporting grant-funded programs or budget oversight.

Preferred Qualifications

• Master’s Degree
• Experience with curriculum development, program review, or academic assessment processes.

Preferred Knowledge, Skills, and Attributes

• Ability to gather, analyze and evaluate a variety of data.
• Outstanding oral and written communication skills that demonstrate an ability to produce information that is understandable to others.
• Strong organizational skills.
• Excellent computer skills in Microsoft Office, specifically Outlook and Excel, including, online research resources, and databases and spreadsheets.
• Must possess a current and valid driver license and must be able to travel to community locations.
• Must possess the ability to effectively interact with various College and community members and have experience working with diverse community stakeholders.
• Using tact and courtesy, must have the ability to establish and maintain effective relationships with persons contacted in the course of work.

Work Environment
While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.