Accounts Payable Specialist

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$30.14 - $36.91 Hourly

Department:

Department of Community Justice (DCJ)

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

May 13, 2025

The Opportunity:

• Are you looking to advance your finance & accounting career and play a key role in departmental financial operations?
• Do you feel drawn to contributing to community safety through positive change?
• Are you detail-oriented and passionate about providing superb customer service?
• Do you have excellent written, verbal, technical and analytical skills?

If you said yes to these questions, take the next step in your accounting/finance career and join our dynamic team as an Accounts Payable Specialist (Finance Specialist 1 classification)!

The Business Services Unit of the Department of Community Justice invites you to bring your attention to detail, technical knowledge and excellent customer service skills to help us build community safety through positive change.

In this Accounts Payable Specialist role, you will provide department-wide Accounts Payable and processing according to established County policy and procedure, State and Federal guidelines, and GAAP (Generally Accepted Accounting Principles). This includes payment processing, procurement card reconciliation and expense reallocation.

Primary responsibilities include:

In this role, you will perform various entry level professional accounting and fiscal management duties including but not limited to the following:

• Review and process vendor invoices to ensure they are paid within the terms of county requirements
• Process employee reimbursement for business purchases and mileage
• Reallocate and reconcile spending from Multco Marketplace to Workday
• Reconcile County Department Procurement Cards to ensure purchases are following County policies and procedures
• Provide professional assistance and training to field office staff in financial processes and procedures, including county policies and requirements.
• Serve as backup of other accounts payable staffs

As a successful candidate, you will possess the following competencies:

• Ability to promote a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values.
• Building Relationships: You build and sustain cooperative working relationships with internal and external customers, partners and stakeholders.
• Communication: You show self-awareness, respect for others, empathy, situation appropriateness, and professionalism when communicating verbally, non-verbally and in writing.
• Customer Service: You anticipate, assess and respond to the needs of diverse customers, both internal and external.
• Teamwork: You encourage team unity through sharing information, productive problem solving, and putting team success first.
• Technology Use: You utilize electronic systems appropriately and effectively for the processing and distribution of information.
• Time Management: You make the best use of available time and resources to effectively manage tasks and meet productivity expectations.

About the Business Services Team:

Business Services provides administrative and business support to the Department through sound, accurate and transparent financial management. Among staff responsibilities are budget development, analysis and monitoring; grants management; accounts receivable; accounts payable; medical billing; purchasing; procurement and contracts management.

Come Find Your Why? (video)

WORKFORCE EQUITY

At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

DEPARTMENT OF COMMUNITY JUSTICE

Vision ~ Community Safety through Positive Change

The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.

The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.

More general information about the Department of Community Justice including our mission, vision, and strategies can be found at:www.multco.us/dcj.

The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at:https://multco.us/file/68223/download.

Serving the Public, Even During Disasters

Every day, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

• An associate's degree in accounting or finance, or the equivalent in education, training or practical experience
• Two years of practical experience providing technical accounting support
• Must pass a criminal background check

Preferred Qualifications/Transferable Skills*:

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Strong verbal and written communications
• Experience working in Workday
• Excellent attention to detail and accuracy
• Experience working with vendors
• Ability to work independently under deadlines
• Excellent customer service and relationship-building skills
• Ability to reconcile accounting transactions in multiple sub-systems to department’s general ledger accounts

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION

The Application Packet: Please be sure to provide all the materials below in your application submission:

• Online Application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
• Resume: Please indicate how you meet the required minimum qualifications. Be sure to explain in detail, including dates, all related work experience, paid or unpaid any relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a brief summary of your responsibilities
• Cover Letter: This should expand on your resume, address why you are interested in this position and demonstrate how your experience and skill set align with the minimum preferred qualifications, and primary responsibilities listed. ​

Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• A phone screen, oral exam, review of application materials, or written exam may be used to determine the most qualified candidates
• Consideration of top candidates/Interviews
• Background Investigation

Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

ADDITIONAL INFORMATION:

Type of Position: This hourly position is eligible for overtime.

Type: Represented

FLSA: Non-Exempt

Schedule: Monday – Friday, 40 hours per week

Location: Juvenile Justice Complex @ 1401 NE 68th Ave, Portland, OR 97213

Telework: This position's telework designation is hybrid. Telework is subject to the Multnomah County Telework Policy and based on the Department’s business needs. Telework locations cannot be located outside of Oregon or Washington. The training period, which is a minimum of three months, will be completed in-person and on-site. Telework will begin once the training period has been completed.

Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:

• Health insurance (medical, dental, vision).
• Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
• Generous paid leave (vacation, sick, parental, bereavement, military etc.)
• Life insurance, short-term and long-term disability insurance
• Optional deferred compensation and flexible spending accounts
• Access to a free annual Trimet bus pass
• Access to wellness resources
• Public Service Loan Forgiveness (PSLF).

The eligible list established from this recruitment may be used to fill future full-time, part-time, regular, temporary, limited duration, and on-call positions.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Joanne Campbell

Email:

joanne.m.campbell@multco.us

Phone:

+1 (971) 4012249

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6029 - Finance Specialist 1