Accounts Payable Specialist

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$34.80 - $42.71 Hourly

Department:

Department of County Management (DCM)

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

August 17, 2025

The Opportunity:

Overview

Are you highly motivated and experienced in Accounts Payable functions with strong attention to detail and the ability to meet deadlines? A successful candidate will excel in handling multiple tasks and take pride in striving for error free work, be able to work independently with minimal supervision, yet contribute as needed for the team’s success. Are you quick to learn technology and troubleshoot transactions and provide guidance to others? If so, then we have the job for you and encourage you to apply.

This position contributes to the completeness and accuracy of the County’s accounts payable processing through daily audit/review of the payable documents entered into the County’s ERP system by other departments; reconciling and balancing various ledger accounts and preserving the data integrity of the County’s financial transactions and accounting system. This encompasses a variety of technical and professional accounting skills such as accurate and timely payment processing in compliance with all applicable laws, policies and procedures; the performance of on-line transaction audits coupled with periodic field audits; workflow analysis and support and problem resolution of payment processing issues for both internal and external customers.

As the Account Payable Specialist (Finance Specialist 2 classification) with the Department of County Management Accounts Payable Unit, your roles will include:

Payment Auditing

Requests for supplier payments, customer refunds and employee reimbursements are received from ten Departments on a daily basis. Through transactional audits, Central AP coordinates all payment processing and ensures that disbursements of any nature are processed expeditiously through the County's ERP system and meet County best practices, are free from fraud risk and are delivered to the supplier in a timely manner.

Check & Payment Management & Payment Troubleshooting

This function is unique among all other fiscal staff functions across the County. Not only does this position pay suppliers using checks, but they must also perform what is referred to as check manage functions which include issues such as re-handling return checks, stop payments, replacement of lost checks, escheatment of unclaimed checks, all of which need to be done in a controlled environment with the cooperation of the various department finance staff, Treasury and General Ledger.

Additionally, this position actively manages payment recalls, reversals, rejection, etc. for ACH and Prepaid Cards require immediate action. The process often entails several important steps including coordination and communication with the entire C-AP staff, Treasury, General Ledger, ERP system supplier maintenance staff and the affected department, management and fiscal staff.

Account Analysis and Reconciliation

Monitor and reconcile retainage payments; analyze documentation submitted by departments, ensure amounts recorded are accurately calculated; when retainage is distributed, verify amount being paid to vendors is calculated accurately per County Procedures. Prepare reporting as needed. Analyze and reconcile other balance sheet transactions such as prepaid accounts and AP accruals; reconcile to General Ledger; prepare and initiate or recommend any adjustments or corrections as needed.

Payment Reconciliation and Processing

This position prepares payments for release to the payee and requires system competencies and troubleshooting skills to distinguish between a system error (requiring ERP Finance assistance) or a system imbalance which usually involves further analysis with Department AP staff or management. This function also requires collaboration between ERP Supplier staff, GL and Treasury, all of which are communicated with during the course of the day.

Technical Assistance, Customer Support & Process Improvement

This position provides a wide range of support to Department County staff as well as directly with suppliers. The position is primarily responsible for answering the Central Accounts Payable phone, but also interacts with customers over email and in person. You will actively problem solve issues and provide advice on areas for process improvement, assist with ACH enrollments, provide back up to Central Accounts Payable functions when needed due to staffing and special projects.

About Us:

At the Department of County Management the work we do is essential to the operation of Multnomah County as a government, as well as an employer. As a team we are committed to being good stewards of public resources.

The Accounts Payable unit is responsible for supporting County programs in the areas of supplier payment processing, auditing and data integrity, travel and training audits, procurement card administration, supplier master file management and County Administrative Procedures compliance monitoring.

At Multnomah County, we don’t just accept differences; we value it and support it to create a culture of dignity and respect and an environment ofsafety, trust, and belonging, for our employees. We are proud to be an Equal Opportunity Employer.

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• A Bachelor's degree in accounting, finance or a directly related field or experience may substitute for a degree
• 3 years of progressively responsible accounting, accounts payable or fiscal management experience

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Accounts Payable or other accounting experience with a large ERP system (Workday, SAP, etc.)
• Working knowledge of governmental accounting and GAAP principles
• More than three (3) years of progressively responsible accounting, accounts payable or fiscal management experience

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet: Your completed application must include the following items:

• A completed online application.
• A resume that contains your relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, and if applicable the number of employees under your supervision.
• A cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set aligns with the minimum and preferred qualifications listed.

Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, addressing how you meet the minimum and any preferred qualification listed, as these materials may be scored and determine if you move forward in the process.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review, phone screen, and/or send out additional supplemental questions to identify those highest qualified.
• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.
• Background check and reference checks: All finalists must pass reference checks and some departments may require a criminal records check.

Additional Details

This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

Type of Position: This hourly union-represented position is eligible for overtime.

Hybrid Telework: This position is designated as “hybrid telework,” meaning you will be working both remotely (2 days from home) and in person at the Multnomah Building (3 days). The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. We are unable to sponsor work visas, including H-1B, F-1 OPT, or STEM OPT.

Location: Multnomah Building: 501 SE Hawthorne Blvd Portland, Oregon 97214

Schedule: Monday - Friday 8:00 am - 5:00 pm. After training, there may be an opportunity for an alternative schedule OR Monday - Friday; there may be some flexibility with start and end times.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience, education seniority, training, and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on ourbenefits website.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit theDisaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Jessi Rhodes

Email:

jessi.rhodes@multco.us

Phone:

+1 (503) 9888396 x88396

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6030 - Finance Specialist 2