Administration Assistant II, K-16 Partnerships - Middlesex Community College

Middlesex Community College


Middlesex Community College (MCC) is one of the largest community colleges in the Commonwealth, employing people in full-time, part-time, faculty, professional, administrative, and support positions at campuses in both Lowell and Bedford, and online. We are focused on equity to transform lives and shape futures. MCC values equity and inclusion as the foundation for excellence, innovation, and success for our employees and students. MCC is committed to a policy of affirmative action, equal opportunity, equal education, non-discrimination, and diversity to provide a learning and working environment that values the diverse backgrounds of all students and employees. MCC strives for a faculty and staff that reflect its richly diverse community of students. Women, people of color, persons with disabilities and others are strongly encouraged to apply.
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Position Title: Administration Assistant II, K-16 Partnerships - Middlesex Community College

Location: Lowell, MA Category: Full-time Staff Posted On: Fri Apr 3 2026 Job Description:

Title: Administrative Assistant II, K-16 Partnerships

Unit: AFSCME, Unit I, Grade 17

Department: K-16 Partnerships

Reports to: Dean of K-16 Partnerships

Date: April 3, 2026

General Summary: The Administrative Assistant II for the K-16 Partnerships Division provides administrative, operational, and clerical support to ensure the efficient functioning of Early College, Dual Enrollment, Concurrent Enrollment, TRIO, GEAR UP, articulation agreements, and related K-16 initiatives. This position supports multiple professional staff, maintains essential records and data systems, assists with grant documentation, and serves as a primary point of contact for internal and external partners, including high schools, MCC faculty and staff, students, families, and state agencies.

The Administrative Assistant II ensures smooth day to day operations within a complex, fast paced division committed to expanding equitable pathways from high school to college.

Duties and Responsibilities:

• Provides administrative support to the Dean, Assistant Dean, Directors, and Coordinators within the K-16 division.
• Manages calendars, schedules meetings, organizes events, and prepares agendas, minutes, and correspondence.
• Maintains organized office systems including electronic filing, SharePoint/Teams folders, and division communications.
• Assists with the coordination and documentation of Early College and Concurrent Enrollment partnerships, including the collection and renewals of MOUs, and required paperwork for approved concurrent enrollment instructors.
• Supports scheduling and logistics for professional development, convenings, faculty liaison meetings, and school based events.
• Supports staff with tracking student participation and preparing records for internal and external reporting.
• Assists with tracking expenditures and budgets for Early College, CDEP, TRIO, GEAR UP, Perkins, and related grants.
• Prepares purchase requests, reconciles financial documentation, and helps staff maintain grant compliance records.
• Coordinates with Institutional Research for data requests related to program evaluation, grant reporting, and state requirements.
• Ensures secure management and proper archiving of digital and physical records.
• Drafts and distributes communications such as email updates, newsletters, forms, and event notices.
• Provides high quality customer service to faculty and high school partners.
• Assists with updates to public facing materials, including the website and promotional documents.
• May be asked to supervise part-time staff as needed

Other Related Duties

• Assists with special projects initiated by the Dean or Directors.
• Supports division events on both the Lowell and Bedford campuses as required.
• Performs additional duties as assigned in accordance with AFSCME classification.

Job Requirements:

• Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.
• Substitutions:
  • An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*
  • An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed

• Strong organizational skills and ability to manage multiple priorities in a fast paced environment.
• Proficiency with Microsoft Office tools; comfort with spreadsheets, databases, and digital collaboration tools.
• Ability to communicate effectively and work with diverse populations, including students, families, faculty, and school partners.

Preferred Qualifications:

• Experience working in an educational setting, particularly K-12 or community college.
• Experience with student information systems, grant funded programs, or compliance documentation.
• Bilingual skills a plus

Additional Information:

Salary Range: $61,321.52 is the Step 1 starting salary for an AFSCME, Grade 17 position. Employees of Middlesex Community College are considered employees of the Commonwealth of Massachusetts and receive benefits, which include:

• High-quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
• Competitive Dental and Vision Plans
• Flexible Spending Account and Dependent Care Assistance programs
• Low-cost basic and optional life insurance
• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
• 12 paid holidays per year and competitive Sick, Vacation, and Personal Time
• Tuition Benefits for employees and dependents at state colleges and universities
• Short-Term Disability and Extended Illness program participation options
• Professional Development and Continuing Education opportunities
• Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
• Access to the Commonwealth's Mass4You, employee assistance program
• Free employee parking on Bedford and Lowell campuses
• Eligibility towards Public Service Loan Forgiveness (PSLF)

Location: Lowell campus with occasional travel to Bedford as needed

Hours: 37.5 per week, schedule to be determined upon hire

Expected Start Date: July 2026

Application Deadline: April 24, 2026

PI283603898