Administration Supervisor - Contract

Overview

This position will provide support to the Contract Sales Team leader , to assist in managing the daily work flow.

Team HR Functions:

• Administer employee reviews which includes performance evaluations, goal setting, and mid year check ins.
• Responsible for approving timecards and PTO for all employees.
• Select appropriate training for project coordinators.

Responsibilities

• Partner with Team Leader to establish and meet team goals.
• Direct Management for all Support roles.
• Manage the accuracy of Support Staff data entry concerning the execution of contract jobs.
• Partner with Sales on the decision-making process of projects the team does and does not take on, profit strategy, and project buy out.
• Maintain own volume of Project Coordination work which includes:
• Project Equipment Tracking
• Arranging Logistics
• Warehouse Pick Tickets
• Managing Start Ups and Demonstrations
• Job Close out Manuals
• Service Calls
• Review Quotes before sending into purchasing for accuracy.
• Partner with Project Management to oversee change orders and expenses to jobs.
• Oversee all submittals making sure everything is released in a timely manner.
• Grow into being able to review submittals for accuracy.
• Perform analysis after jobs are complete to ensure employee, process, and customer satisfaction, as well as overall profitability of the job.

• Be the Team “Super User” for Quickbase platform.
• Handle all billings for the team and assist with Prelude reconciliations.
• Partner with Corporate Shared Services to ensure all company policies and procedures are being followed.

Ideal Candidate Will Possess the Following Skills and Abilities

• At least 5 years industry-related experience
• Excellent verbal and written communication skills
• Excellent organizational skills
• Proficient with Microsoft Office Suite

Work Location: Paterson, NJ / Hybrid - commutable to Paterson, NJ preferred

Compensation: $60-75K

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

EOE/M/F/Veterans/Disability