Administrative Assistant II

Title: Administrative Assistant II

Salary: $31,680.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Southeast KY Community & Technical College

Campus Location: Harlan Campus

Department: Academics

Total Rewards

Southeast KY Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Provides routine administrative support to the Technical Programs, HealthCare Programs, and General Education faculty on the Harlan Campus.

Job Duties:

• Maintain the files for the technical programs, healthcare programs, and general education faculty.
• Place orders for the technical programs, healthcare programs, and general education faculty, such as office supplies, textbooks, equipment, tools and other classroom shops’ needs
• Works with program coordinators to purchase and stock supplies. Completes monthly Pro-card Edits and is responsible for monitoring departmental budgets.
• Order textbooks for faculty, both fulltime and adjunct instructors.
• Record the minutes during division meetings and other program advisory meetings.
• Record the minutes for the safety committee and the library (LRC) advisory meetings.
• Schedules logistics and secures resources for meetings, conferences, travel, and department operations.
• Complete the division's monthly PNC reports. Also, the monthly travel PNC statement.
• Create and order name badges and business cards for faculty and staff for all Southeast campuses.
• Maintain the phone directory and distribute updates to faculty and staff.
• One of five call attendants; answer and transfer incoming calls for all Southeast campuses.

Minimum Qualifications:

Associate degree with 3 years of experience.

Preferred Qualifications:

Associate degree with 3 years of experience.

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.