Administrative Assistant II

Villanova University

Administrative Assistant II

Posting Details

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Posting Details (Default Section) Posting Number:20260084SPosition Title:Administrative Assistant IIPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:part-time/10-monthsAvg Hours Week25Department:985-French and Francophone studies Position Summary:The Administrative Assistant II will assist the Program Directors of French & Francophone Studies and Italian Studies with overseeing the two undergraduate Programs, including maintaining undergraduate records, overseeing correspondence, and maintaining accurate degree audits, student graduation lists, and assisting with logistical aspects of course registration and advising.

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.Duties and Responsibilities:French and Francophone Studies and Italian Studies tasks:

• Assist the two Program Directors with all aspects of the program from application through graduation, including certifying students for graduation; managing accurate degree audits, helping coordinate registration and advising, course overrides; acting as a liaison with the Ellis Center and the Registrar, and other offices as needed.
• Provide administrative support to faculty, students and student clubs, including helping with grant applications, gathering program statistics and general recordkeeping; helping schedule and plan events; ordering office supplies; keeping the office and utility room orderly; and serving as back-up to communicate with building manager about necessary maintenance.
• Handle inquiries via phone, email, and office contact throughout the day.
• Participate in program meetings, including taking the minutes.
• Oversee the programs’ websites, making necessary adjustments on a regular basis as well as assisting with more significant updates as required by the implementation of new policies or program requirements.
• Serve as a liaison with other academic programs across the University.
• Manage social media networks to assure an active presence on all platforms used by the programs to communicate.

Minimum Qualifications:Formal Education

• High school diploma or equivalent required.

Minimum Work Experience

• The individual must understand the importance of inclusive education with a desire to work with students, faculty, and staff of varying backgrounds and social identities. General familiarity with Microsoft Office Applications (including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat) and software such as Concur. Proficiency in tech applications for helping design and update websites and creating networking feeds on social media.
• Minimum of 2-3 years related work or internship experience required.

Specific Job Knowlege

• Expertise in MS Office suite required
• Excellent writing and communication skills; ability to plan, and manage projects and public-facing events; Strong interpersonal and organizational skills; Ability to work effectively with faculty, staff, and students; ability to work collaboratively as a team member; ability to meet deadlines, handle multiple tasks simultaneously and work independently in a visible, fast-paced office environment with numerous interruptions.
• Experience operating and troubleshooting standard office equipment.

Preferred Qualifications:

• Bachelor’s degree preferred.
• Event planning experience preferred; graphic design and social media proficiency preferred but not required.

Physical Requirements and/or Unusual Work Hours: Special Message to Applicants:Posting Date:04/01/2026Closing Date (11:59pm ET):Salary Posting Information: This position falls within hourly grade 11 and the range is $25.05-26.48/hr. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.Salary Grade:11Job Classification:non-exempt

References Needed

References Needed Minimum Number of References Needed3Maximum Number of References Needed3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other
2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

Documents needed to complete your application:

Required Documents

1. Cover Letter / Letter of Interest
2. Resume / Curriculum Vitae

Optional Documents

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