Administrative Assistant II- Advising
Title: Administrative Assistant II- Advising
Salary Range: $$2,640 - $3,449 per month
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community & Technical College
Campus Location: Bluegrass C&TC - Newtown Pike Campus
Department: Academics, & Student Services
Total Rewards
Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
The Administrative Assistant assists with office management, scheduling appointments, coordinating schedules for up to 20 staff members, ordering office supplies, maintaining budget records, proctoring assessments tests, and providing exceptional customer services for students, parents, faculty, and staff.
Job Duties:
- Schedule, administer, and evaluate placement tests for students.
- Monitor office inventory and process and maintain financial records for budget transactions.
- Complete budget transactions and budget management for the Advising Services Unit.
- Answer main phone line for Advising Services.
- Assist with and serve as point of contact for appointment scheduling software system for the Advising Services Unit.
- Assist with special planning for events offered by staff in Advising Services Unit.
- Monitor and respond to pre-advising intake forms submitted by students.
- Collect and compile data for reports.
- Assist with confidential materials related to the department.
- Assist records and dual credit with transcript processing.
- Serve as point of contact for advising office, providing excellent customer service.
- Monitor student check-in.
- Other duties as assigned.
Minimum Qualifications:
- Minimum a high school diploma or equivalent and one-year related experience
Preferred Qualifications:
- Associate's degree (related field) and one year of related experience, or equivalent.
Additional Skills Requested:
- Commitment to the mission of the comprehensive community and technical college
- Excellent communication skills, organizational skills, and attention to detail
- Demonstrated ability to work collaboratively with others
- Strong computer skills and the ability to work in a fast-paced environment
- Demonstrated ability to provide exceptional customer service and punctuality
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.