Administrative Assistant II Library & University Center

Title: Administrative Assistant II, Library & University Center

Salary Range: $31,680.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Library & University Center

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking an in-person on-site Administrative Assistant II position to provide front-line support and assist in daily operations for the Collier Library & Robbins University Center. This position splits its time and duties between ECTC’s Collier Library (60%) and the Robbins University Center (40%) to provide front desk support and perform specialized administrative functions for both departments. This unique role delivers high-quality customer service while assisting students, faculty, staff, and community members with library resources and services, transfer initiatives, and student engagement efforts, to contribute to student success.

Job Duties:

• Deliver responsive, student-centered service at the library circulation desk, including managing check-in/check-out processes, assisting with technology and research inquiries, shelving materials, and maintaining an organized and welcoming environment.
• Open and close the library according to established schedules.
• Provide instruction and assistance on library resources and services, including the discovery system/catalog, e-books, databases, Makerspace equipment, and interlibrary loan. Offer support in person, by phone, and through virtual platforms (e.g., chat).
• Assist with Technical Services operations, such as processing, organizing, and maintaining library materials.
• Assist with processing, organizing, digitizing, and maintaining College Archives materials.
• Assist with Makerspace technologies and equipment.
• Create and maintain non-academic LibGuides.
• Assist patrons with Microsoft Office Suite products, including Word, Excel, and PowerPoint. Troubleshoot computer and software problems.
• Complete special projects such as inventory, shelf shifting, library displays, or college/library student initiatives.
• Staff the University Center front desk by answering calls, directing visitors, and performing general administrative and clerical duties.
• Support Transfer Center initiatives in coordination with the Director by assisting with student engagement activities, events, and special projects (like outreach campaigns) that promote transfer.
• Other duties as assigned by the Supervisor.

Minimum Qualifications:

Education: Associate’s Degree and 1 year experience or equivalent (High School Diploma and 3 years experience).

Preferred Qualifications:

Additional Skills Requested:

Successful Candidates should Demonstrate:

• Strong customer service and organizational management skills
• Excellent written and interpersonal communication skills
• Ability to communicate effectively
• Curiosity and enthusiasm for learning new things and sharing knowledge with others
• Ability to multitask and work collaboratively in a dynamic setting
• Ability to solve problems, demonstrate initiative, and work autonomously
• Ability to use computer technology at an advanced level, including Microsoft Office 365 applications and PeopleSoft
• Ability to maintain confidentiality of information

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.