Administrative Services Asst Senior

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleAdministrative Services Asst SeniorRequisition NumberRE53840Working TitleDepartment Name3CC00:Capital Project ManagementWork LocationLexington, KYGrade Level43Salary Range$19.18-30.68/hourType of PositionStaffPosition Time Status Full-TimeRequired Education

AA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience

5 yrs

Required License/Registration/CertificationNonePhysical RequirementsStanding or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive Motion.ShiftMonday – Friday, 8:00am – 5:00pm. Hours of work may vary dependent upon situational factors.Job SummaryReporting to the Capital Construction Business Officer, the Administrative Services Assistant Senior performs as a key member of the Facilities Management – Planning, Design, and Construction Department; Delivers high level support for the overall business operations as well as general office administration, including procurement, accounts payables, reporting, budget tracking, Procard edits, space and equipment inventory, and billable time processing; Oversees and tracks the issuance of Per Diem contracts and Per Diem payments for Architects and Engineers; Administers the Biennial Per Diem RFP & Award Processes; Schedules Meetings, Prepares Correspondence and Reports, Coordinates Travel and Reimbursements, and addresses other day-to-day departmental matters.

In addition, the Administrative Services Assistant Senior performs special projects as assigned or required by the Capital Construction Business Officer, Capital Construction Director, and AssociateVice President for Planning, Design, and Construction; and ensures departmental compliance with the Record Retention Requirements of various files, documents, and archival records.Skills / Knowledge / AbilitiesMS Windows/Office Proficiency (Outlook, Excel, Word, and PowerPoint); SAP; FileMaker Pro

Driver’s License — Preferred

Demonstrated proficiency with MS Windows/Office; Exceptional Written and Verbal Communication Skills; High Initiative; Integrity; Attention to Detail; Problem Solving; Critical Thinking; Accounting; Customer Focus; Adaptable.

Knowledge of UK Business Procedures and Processes — Preferred.Does this position have supervisory responsibilities? NoPreferred Education/ExperienceAssociates Degree + 5 Years

Bachelor’s Degree + 3 YearsDeadline to Apply04/13/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which best represents your experience using SAP?
   • None
   • More than 0, up through 1 year
   • More than 1 year, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years
2. * Describe your ability to multi-task and manage projects in a fast-paced executive-level setting.

   (Open Ended Question)

3. * Please describe your experience in contract management, including finance, billing, purchasing, and customer service.

   (Open Ended Question)

4. * Rate your skill level with Microsoft Office (i.e., Excel, Word, PowerPoint) on a scale of 0 to 4, with 0 being the lowest and 4 being the highest.
   • 0
   • 1
   • 2
   • 3
   • 4
5. * Which statement most adequately describes your analytical skills. 1=None. 2=Very Limited. Information for analysis comes from other sources. 3=Moderate. Develop means of collecting data and receive data from other sources. 4=Extensive. Hands on. Coordinates, computes, and monitors all areas of the information being sought.
   • 1
   • 2
   • 3
   • 4

Applicant Documents
Required Documents

1. Resume

Optional Documents

PI283501203