Administrative Services Asst Senior

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleAdministrative Services Asst SeniorRequisition NumberRE54455Working TitleExecutive AssistantDepartment Name14000:Office Of PhilanthropyWork LocationLexington, KYGrade Level43Salary Range$19.18-30.68/hourType of PositionStaffPosition Time Status Full-TimeRequired Education

AA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience

5 yrs

Required License/Registration/CertificationNonePhysical RequirementsThe physical requirements of this position include: sitting for long periods of time; lifting, pushing, or pulling of objects up to 25 lbs.ShiftDays; 8:00 a.m. – 5:00 p.m.; Monday – Friday, with some weekends and eveningsJob SummaryThe University of Kentucky Office of Philanthropy and Alumni Engagement (PAE) is looking for an executive assistant to support the Associate Vice President for Philanthropy. This position provides advanced-level administrative support, maintains calendars and coordinates the day-to-day operations for the philanthropy office. This position directly interacts with senior level executives across the enterprise as well as our high-level donors. The assistant will manage complex calendars, travel, correspondence and special projects of a highly confidential and sensitive nature and the maintenance of such documents. The applicant will be someone of high ethical standards who is able to communicate and represent the UK Office of Philanthropy and Alumni Engagement, as well as adhere to standards of confidentiality and professionalism. The applicant will have good communication and time management skills, be organized and detailed oriented, and be quick to learn new technologies and systems utilized in PAE and UK.

The culture within the Office of Philanthropy and Alumni Engagement (PAE) is built on our shared core values CoMMIT– Collaboration, Communication, Mission Driven, Mutual Respect, Innovation and Transparency.

By applying for a position within UK PAE, you are indicating your commitment and expressing your agreement to our six values. It is important you share these values in order to be part of our committed team!Skills / Knowledge / AbilitiesThe ideal candidate will have the ability to work independently while managing multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect for confidentiality.Does this position have supervisory responsibilities? NoPreferred Education/ExperienceAssociate’s Degree + 4 years of administrative/clerical experience.Deadline to Apply06/15/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate your years of experience supporting senior level managers in an administrative role.
   • None
   • More than 0, through 1 year
   • More than 1 year, through 3 years
   • More than 3 years, through 5 years
   • More than 5 years
2. * Briefly describe your professional experience working in an office setting.

   (Open Ended Question)

3. * Describe your experience with improving your organization’s, department's or team's processes or procedures to meet or exceed organizational goals.

   (Open Ended Question)

4. * Describe how your skills and experience make you a good fit for this position.

   (Open Ended Question)

5. * The Office of Philanthropy and Alumni Engagement (PAE) recognizes a set of values that guide us in our daily interactions. These values are collaboration, communication, mission driven, mutual respect, innovation and transparency. Please choose one of the PAE values and give a specific example when you exhibited this quality in your professional experience.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI284666457