Administrative Support Associate I

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleAdministrative Support Associate IRequisition NumberRE54786Working TitleRecords SpecialistDepartment Name8Z260: University RegistrarWork LocationLexington, KYGrade Level41Salary Range$15.83-25.30/hourType of PositionStaffPosition Time Status Full-TimeRequired Education

AA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience

3 yrs

Required License/Registration/CertificationNonePhysical RequirementsSitting/Standing at a computer workstation for extended periods of time. Lifting, pushing, or pulling of objects up to 25 lbs. Effectively communicate with individuals from various backgrounds and professional levels.ShiftMonday – Friday 8:00am – 4:30pm (37.5/hrs a week)Job SummaryEnsure the Accuracy and Integrity of Student Academic Records

The University of Kentucky is seeking an Administrative Support Associate I (Records Specialist) to support the Office of the University Registrar in maintaining accurate and compliant student records. This position sits at the intersection of data accuracy, academic policy, and student support, ensuring records are processed and maintained in alignment with university and regulatory standards.

What You’ll Do

• Maintain and update official student academic records
• Process record changes (add/drop, withdrawals, grade updates, academic status)
• Audit degree applications and student records for accuracy
• Serve as liaison to Graduate and Professional Schools
• Respond to inquiries related to records, registration, and policies
• Manage documentation in SFM and support commencement processes

What You’ll Bring

• Experience with records, data, or administrative processes
• Strong attention to detail and organizational skills
• Ability to interpret and apply policies and procedures
• Effective communication and customer service skills

Minimum Requirements

• Associate’s degree
• 3+ years of related experience

What’s In It for You

• Meaningful impact: Support student success through accurate records
• Specialized experience in registrar operations and academic policy
• Hybrid flexibility with approval
• Collaborative environment across campus partners
• UK’s Exceptional Benefits

Why Now?
Accurate academic records are critical to student progression and compliance. This role ensures consistency, precision, and timely support across the university.Skills / Knowledge / AbilitiesMS Windows, MS Office (including Word, Outlook, Excel), SAP (SLCM) experience preferred. Excellent communication and decision making skillsDoes this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply06/25/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Detail your experience with SAP (UK's Enterprise Resource Planning System) - not including using it as a student.

   (Open Ended Question)

2. * Briefly describe how your experience makes you a good fit for this role.

   (Open Ended Question)

3. * Please choose an answer that best describes your experience working with student academic records or with a student administrative system in higher education.
   • None
   • More than 0, up through 1 year
   • More than 1 year, up through 2 years
   • More than 2 years, up through 3 years
   • More than 3 years

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI285226974