Administrative Support Specialist, Senior

Position Summary

Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB). The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.

This is a full time position located Hanscom Air Force Base, MA.

Responsibilities

Duties include, but not limited to:

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's, and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization’s workflow

Qualifications

Citizenship: Must be a US citizen

Clearance: Secret

Preferred Qualifications:

Education: Bachelor’s or Master’s Degree in a related field and at least 10 years of experience in the respective technical / professional discipline being performed, 5 of which must be in the DoD OR

• 15 years of directly related experience with proper certifications

Additional Information:

Location: Hanscom AFB

Travel: 10%

Why Join Sumaria Systems

• Supporting critical Air Force missions
• Over 40 years supporting the Department of Defense
• Expertise across:
  • Lifecycle Systems Engineering
  • SETA / Advisory & Analysis
  • C5ISR
  • Enterprise IT
• Competitive compensation — top salaries for qualified candidates

Additional Information

• No agency submissions accepted
• Learn more: www.sumaria.com

Equal Opportunity Employer

Sumaria Systems is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status.

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