By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join the Harvard Faculty of Arts and Sciences?
The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
Job Description
Job Summary:
The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus. To accomplish this mission, OPRP relies on a unique set of IT systems and applications to fulfill its day-to-day business needs.
Duties & Responsibilities
Responsible for directing a wide range of support functions and all activities relating to building operations, building systems, security, maintenance, services, and facility budget control for FAS locations, including Widener Library, Lamont Library, Pusey Library, Houghton Library, and Harvard Library (HL) locations, including the Harvard Depository/RMS. Manage and oversee the security program for all FAS Libraries and HL. The FAS portfolio totals 800,000 Sq. Ft., and the HL portfolio totals 200,000 Sq. Ft., combined budgets $10M+.
Job-Specific Responsibilities:
- Lead all aspects of building operations to ensure the highest quality service is provided.
- Provides leadership, supervision, and guidance to building operations and administrative staff, door checker staff, and contractors, including maintenance, security, mail, and custodial staff.
- Serve with a dotted-line reporting relationship to the H Director of Administration and Finance and as a member of the Senior Administrative Team, participate in strategic planning and goal setting for the FAS and HL organizations.
- Establish and oversee processes needed for maintenance, emergency repairs, safety program, and renovations.
- Develops, prepares, and manages annual building budgets and requests.
- Develops long-range maintenance and life cycle costing plans for building systems.
- Manage and oversee the security program for all FAS and HL library locations (including but not limited to Widener, Lamont, Pusey, Houghton, Tozzer, Yenching, Fine Arts/Littauer, Loeb Music, Cabot/Science Center, Statistics/Science Center, Math/Science Center, Film Archives/Carpenter Center, Audio Preservation/Story St., Physics/Jefferson Lab, 625 Massachusetts Ave., 90 Mt. Auburn St., 8 Story St. and 1000 Mass. Ave).
- Serve as the primary point of contact during library building emergencies, renovations, and security incidents across FAS and HL locations.
- Work closely with Harvard University Police Department, external agencies, and relevant organizations to anticipate and address security concerns and develop security programs for the Libraries.
- Collaborate with the Library Preservation team to ensure environmental conditions meet preservation standards.
- Meet regularly with library department heads to ensure building operations and security needs are addressed and understood.
- Oversee and reviews computer-based HVAC, security & fire systems, monitors safety compliance, coordinates inspections, and ensures adherence to applicable codes and regulations.
- Continually manage and monitor project and work order systems to ensure timely and effective completion of work
- Partner with OPRP and Harvard University Office for Sustainability to implement best operations and maintenance practices, and to actively support FAS greenhouse gas and energy reduction goals.
Qualifications
Basic Qualifications:
Bachelor's degree plus 10+ years of progressive work experience managing facilities OR, in lieu of a degree, at least 12 years of progressive work experience managing facilities. Proven ability to analyze and resolve large-scale facility, logistical, and organizational issues. Strong computer and data analysis skills. Previous supervisory experience.
Additional Qualifications and Skills:
BA/BS preferred. Professional, with ability to communicate effectively with faculty and senior administrators. Diplomacy, negotiation, and consensus-building skills.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Compensation Range/Rate: The salary will be determined based on the position and the candidate’s relevant experience.
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education, Criminal
- Other Information: All formal offers will be made by FAS Human Resources.
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Work Format Details
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 059. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.