Assistant Manager, Accounts Payable - 008635

Posting Details

Position Information Position Number008635Position TitleAssistant Manager, Accounts Payable - 008635DivisionFinance and AdministrationDepartment172200 - Accounts PayableMinimum QualificationsBachelor’s degree in accounting or directly related business field from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible experience in accounting and/or financial management.Preferred QualificationsJob Description SummaryThe University of South Alabama’s Accounts Payable department is seeking to hire an Assistant Manager, Accounts Payable. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Works closely with the Manager, Accounts Payable (AP) in all aspects of the Accounts Payable Department for an advanced understanding of all policies, procedures and systems.
• Interacts in a helpful, friendly way to provide needed assistance with vendors and departments to allow for accurate and timely payment of University expenditures.
• Supervises Accounts Payable Assistants, Accounts Payable Coordinator and Accounts Payable Specialist I, to include determining workload and preparing annual evaluations.
• Approves invoices.
• Approves the direct pay of international wires and initiates the wire with the Treasury Department.
• Oversees the preparation of journal entries for wire transfer transactions, corrections or adjustments.
• Responsible for monthly reconciliation of assigned accounts to the General Ledger.
• Approves vendors allowed to receive payments via check.
• Assists Purchasing with vendor setup, training and problem solving in Banner, Concur and PaymentWorks as related to Accounts Payable.
• Assists the Manager, Accounts Payable with the 1099 processes and issuance of forms and the Year End closing processes.
• Responsible for the preparation of reports/schedules related to year end audits and interacting with the auditors.
• Assists the Accounts Payable Manager with testing and implementation of Banner updates.
• Oversees the Accounts Payable Specialist I in processing International Students to include using the online tax compliance system for the Nonresident Alien payments and obtaining the required documentation.
• Serves as backup for the Accounts Payable Coordinator and Accounts Payable Specialist I.
• Assists with implementation of new software and processes.
• Assists the Accounts Payable Clerks in ensuring compliance to applicable University, federal and state regulations.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date03/27/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required DocumentsOptional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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