Construction Services Selection and Bidding Specialist(Hybrid)

Introduction

Do you have experience assisting with the oversight and coordination of the research, development, and implementation of design and construction policies, practices, and programs?

If so,join our team!

TheState of Connecticut, Department of Administrative Services (DAS), Real Estate and Construction Services’ (DAS,RECS) Office of Legal Affairs, Policy and Procurement (OLAPP) is currently accepting applications for a Construction Services Selection and Bidding Specialist.

WE CAN OFFER YOU:

• Visit our newState Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

POSITION HIGHLIGHTS:

• Full time, 40 hours per week
• Monday through Friday
• After successful completion of a working test period, a flexible alternative work schedule is available.
• Location: 450 Columbus Blvd in Hartford, CT

THE ROLE:

• Assist with overseeing and coordinating the research, development and implementation of all agency design and construction policies, practices and programs.
• Develop, improve, monitor and support on-line construction bidding, Quality Based Selections and Best Value Selections, including the research, development and implementation of all necessary procurement documents.
• Develop, update, and maintain DAS RECS procurement forms, policies, procedure manuals, and Division 00 and Division 01 documents, ensuring all content complies with state and federal requirements.
• Manage and maintain the DAS RECS website to ensure that content is current, updated and accurate.
• Create and upload solicitations and contracts on the State Contracting Portal, ensuring that content is current, updated and accurate.
• Act as the DAS RECS liaison with other DAS operating units regarding any new proposed on-line procurement program, and be responsible for implementing DAS RECS procurement processes and procedures in any such new program.
• Assist in the review of Bid Documents from the Design Professionals for completeness, use of appropriate DAS RECS forms, and biddability.
• Assist in the review of Bid Documents from Bidders for conformance with the Connecticut General Statutes and determining low bidder, including developing explanations to Bidders regarding rejection of Bid Documents.
• Provide ad-hoc training for Agency staff in topics such as Microsoft Word, Excel, and PowerPoint, construction procurement and bidding policies, processes, and procedures, and State Contracting Portal protocols and standards.
• Prepare reports and correspondence.
• Perform related duties as required.

ABOUT US:

OLAPP manages the consultant and contractor selection and bidding processes, as well as the creation and management of design and construction procurement processes, procedures and forms necessary for the implementation of the design and construction of DAS RECS capital projects.


Watch the video below to see what it's like to be a State of Connecticut employee!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Anamaria Giangarra at Anamaria.giangarra@ct.gov

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Administrative Services, Office of Legal Affairs, Policy and Procurement this class is accountable for acting as the sole specialist in the construction selection and bidding process from receipt of documents to request for qualifications (RFQ), request for proposal (RFP), bid opening, review, and contract signing.

EXAMPLES OF DUTIES

• Performs specialized related duties in the area of selection, bidding and contracting of construction projects;
• Reviews plans and specifications to ensure consistency and conformance with documents prior to advertising for competitive bidding for renovation projects;
• Prepares selection and bidding documents to comply with local, state, and federal requirements;
• Assesses anticipated response to projects;
• Assembles documents;
• Oversees receipt and opening of RFQs, RFPs and bids;
• Reviews bids for conformance with General Statutes and determines low bidder;
• Attends contract signings;
• Reviews documents and amendments to contracts such as retainage reduction;
• Reviews bonds, surety, and insurance certificates for compliance with contracts;
• Forwards executed documents to Attorney General for approval;
• Develops and oversees construction services online web maintenance for design and construction;
• Assists with researching, developing and implementing section processes, policies and procedures;
• Acts as liaison with other operating units, agencies, and outside officials regarding unit policies and procedures;
• Provides explanations to bidders regarding rejection of submittal, prepares reports and correspondence;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • policies and procedures involved in advertising for selections and bids, acceptance of proposals and bids, bonds and insurance, and the award of contracts;
  • and ability to interpret General Statutes related to selections and bidding, bonding, and insurance requirements;
  • information technology resources;
• Knowledge of construction terminology;
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability to understand, interpret, and analyze complex instructions or documents.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in the field of bidding and contract administration or in the building industry involving the preparation and processing of cost estimates, work drawings, specifications and bids.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

PREFERRED QUALIFICATIONS

• Experience creating procurement forms, policies, and procedures for Connecticut-based design and construction projects.
• Experience developing and troubleshooting procurement systems and websites.
• Experience researching and applying state statutes, regulations and policies related to state construction procurement.
• Experience with advanced business software, including, but not limited to, MS Word, Excel, Outlook, Teams, One-Drive, Access, and PowerPoint, including providing ad-hoc training using such software.
• Experience with understanding, interpreting, and analyzing complex instructions or documents.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.