Villanova University
Coordinator, Biomedical Engineering
Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.
Posting Details (Default Section) Posting Number:20260174SPosition Title:Coordinator, Biomedical EngineeringPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:201-Dean-EngineeringPosition Summary:Why work at Villanova?- Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2026 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
- Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
The Biomedical Engineering Program Coordinator provides high-level administrative and program operations support, including financial planning and reporting, instructional coordination such as scheduling and accreditation support, and communication projects for both within the Program and to the broader profession. Reporting to the Director of the Biomedical Engineering Undergraduate Program within the College of Engineering (COE), this role supports program faculty as well as support services to the Director, students, staff, and other constituents. This position also provides support to the Director as requested.
The anticipated start date is August 3rd.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.Duties and Responsibilities:Financial Planning and Reporting
- Assists Director in monitoring and reporting on operating and restricted budgets, maintaining detailed and accurate records of laboratory expenditures and other costs using the University databases, and verifying income related to indirect costs and gifts.
- Manages internal accounting of faculty travel allocations and expenditures in partnership with Director.
- Assists Director in budget projections and planning on regular basis, including the quarterly projection and annual budget submission timetable.
- Partners with The COE Finance and Administration Office on data and projects relating to expenditures, employment and facilities matters.
Program Communications
- In collaboration with the Director, coordinate the creation and distribution of Biomedical Engineering (BME) communications and partner with COE’s Director of Communication and Marketing to support the program website and newsletter.
- Coordinate communications to BME students and faculty outlining relevant events and deadlines as they occur throughout the academic year, including research opportunities for grants, thesis defense announcements, and conferences, as well as outreach to alumni.
- Manage community outreach and publicity efforts via social media and other outlets.
Reporting
- Assist the Director in collecting and analyzing data for program annual report and faculty evaluations.
Curriculum Management
- Assist the Director and Department Chair with course scheduling each semester.
- Work with the Registrar’s office on all master schedule change requests and serve as department liaison for relating matters accordingly.
- Maintain and update list of program specific courses and descriptions, including associated instructors, frequency of offering, etc.
Other Administrative Tasks
- Attend department and department committee meetings, record minutes and coordinate and complete administrative tasks resulting from committee action items.
- Assist the program ABET Coordinator with administering the program assessment and continuous improvement process. This includes ensuring the appropriate assessments are completed, and that the resultant data is organized and accessible to the faculty.
- Coordinate the faculty search and interview process.
- Prepare adjunct faculty payroll each semester.
- Maintain records related to faculty hiring and graduate assistantships.
Provide administrative support as needed for related programs (e.g.: MS in Biomedical Engineering, MS in Sports and Performance Engineering)
Perform other duties and assist with projects as assignedMinimum Qualifications:Formal Education
- Bachelor’s degree required; combination of high school diploma and work experience may be considered.
- 3-5 years of relevant and applicable work experience in an administrative or academic setting.
- Must have strong communication, organizational and problem-solving skills. The individual must be able to work independently as well as with others in a productive manner.
- Requires analytical and critical thinking skills to assess situations and determine appropriate action.
- Administrative skills and office operations.
- Proficiency in Microsoft Office products.
- Knowledge of budgeting and financial reporting, social media and other digital communications tools.
- Ability to remain current with Villanova University job-related technologies and databases (e.g., applicant tracking and performance management software, student database software(s) and Banner).
- Ability to work in a high-volume, fast-paced and dynamic academic setting
- Standard office equipment
- Administrative skills and office operations, preferably in an academic environment
- Familiarity with Banner and Slate systems
Equipment Knowledge
- Knowledge of Adobe Creative Cloud or Canva, or similar content creation tools
- Minor lifting and working occasional hours on nights and weekends as demands of the job dictate
Villanova is a Carnegie-classified doctoral university. From its founding in 1842 to its position today as a nationally recognized leading university, Villanova University has forged a path of academic excellence. The University is in the Philadelphia metropolitan area, home to a large concentration of universities, industries, and government labs.
Why work at Villanova?Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The UNITAS Office of Community Enrichment works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups.
Villanova’s most precious asset is our people. Even as a part-time employee, you will receive access to certain benefits, including tuition assistance and more.
Please submit your application at: http://jobs.villanova.edu.Application packages must include:
- Cover Letter
- Curriculum Vitae
- Names and contact information of three references
References Needed
References Needed Minimum Number of References Needed3Maximum Number of References Needed3Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
- * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
Documents needed to complete your application:
Required Documents- Cover Letter / Letter of Interest
- Resume / Curriculum Vitae
- Other Document
PI284089639