Coordinator, Payroll - 003035

Posting Details

Position Information Position Number003035Position TitleCoordinator, Payroll - 003035DivisionFinance and AdministrationDepartment172400 - Payroll AccountingMinimum QualificationsBachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and four years of responsible professional accounting experience OR a bachelor’s degree in business or a related field from an accredited institution as approved and accepted by the University of South Alabama and three years directly related professional payroll experience. Proficiency in Microsoft Excel is required. An equivalent combination of education and experience may be considered.Preferred QualificationsPayroll experience is highly preferred. Banner experience is highly preferred.Job Description SummaryThe University of South Alabama’s Payroll Accounting department is seeking to hire a Coordinator, Payroll. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Organizes, directs and controls the preparation and recording of all payrolls for the University and USA Health System.
• Assists Payroll Manager in supervising payroll employees to include assigning duties, approving time off, preparing work schedules, approving timesheets, and reviewing work.
• Monitors and assists with reconciliation of payroll deductions, benefits, expense and clearing accounts to the accounting system.
• Runs various error reports in preparation of payroll on the Banner Payroll System.
• Utilize the Banner system to process payroll according to the payroll schedules.
• Remits direct deposit file to the bank for bi-weekly and monthly payroll.
• Reviews spreadsheet of gross earnings, deductions, and taxes for each payroll.
• Calculates federal and FICA taxes due and remits using the EFTPS system in a timely manner for all payrolls.
• Provides back up for other payroll employees to include auditing, entering, and checking timesheets and applying personnel policies relating to time and attendance.
• Utilizes Excel to prepare spreadsheets, journal entries, reconciliations, and other reports.
• Interacts with faculty, staff and administrators by telephone, letter, or in person to resolve payroll issues or answer questions.
• Makes recommendations and assists in development and implementation of office policies and procedures, and training of employees.
• Prepares and analyzes reports in Microsoft Excel.
• Covers other areas of responsibility during absences.
• Ensures confidentiality of employee information.
• Ability to work schedule as defined and additional hours as required, which does include holidays.
• Regular and prompt attendance.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date05/09/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required DocumentsOptional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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