06-Jun-2025
Copy and Production Editor
Campus Services
68348BR
Job Summary
Position summary: The Copy & Production editor is responsible for copyediting Harvard Magazine online and in print. This principal responsibility entails editing a significant volume of news stories, which may be published solely or originally online at www.harvardmagazine.com, and in the bimonthly print magazine; and for coordinating with colleagues about their own news assignments, and freelance reporting assignments. The Copy & Production editor will also report and write articles for all other sections of the magazine, including long-form features.
Position Description
Duties and responsibilities:
- Copyediting the entire print magazine (includes both substantive content editing and fact-checking, as needed, and editing for correct grammar, diction, and stylistic consistency); all online editorial contents; and special promotional materials such as ads publicizing the magazine’s website, fundraising, and other activities.
- Print production. Forwarding final pages to the outside proofreader for checking, and collating corrections from editors’ reviews and revisions, and proofreader revisions, with the creative director to prepare final files for printing.
- Reviewing and proofing the online editorial contents of the entire magazine for style and content before it is posted.
- Supervising and assisting the contributing editors who produce the copy and initial layouts for the class notes and obituaries departments. Verifying the degree status of individuals whose news is submitted for class notes, proofing and updating both contributing editors’ copy as needed, and acquiring, assigning, and on occasion writing parts of the subsidiary sections thereof (query boxes, nuggets), plus coordinating the layouts, with edited texts in place, of both sections. Serving in addition as the magazine’s primary contact with Harvard and Radcliffe class secretaries.
Basic Qualifications
• Bachelor’s degree required
• 3-5 years professional writing and editing, including some supervisory responsibilities
• Online and print publication experience
Additional Qualifications and Skills
• Outstanding written, verbal, and interpersonal skills
• Superb attention to detail
• Demonstrated ability to work under frequent deadlines
• Ability to work independently (finding story ideas, researching, reporting, writing, and revising), take initiative, set priorities, and work collaboratively with a small, professional team
• Must be able to work nights and weekends as deadlines/reporting require, and to travel domestically and internationally
Additional requirements/information:
• Applications must be accompanied by:
—cover letter;
—résumé, including writing and work history; and
—at least three nonfiction writing samples, presenting diverse formats, assignments, lengths, and subjects covered.
• Applications will be reviewed as they are received; qualified candidates will be required to complete a writing test before interviews are conducted.
• Harvard’s posted salary range for this position is wide; in keeping with the magazine’s compensation structure, the compensation for this position is in the lower half of the salary-grade range.
• Position is based at the magazine’s offices in Cambridge, Massachusetts, on the Harvard University campus; some work conducted on a hybrid basis.
• Familiarity with Harvard University and/or research universities and higher education a strong plus
Technology requirements: Microsoft Office, full suite of social-media software and programs; Drupal (the magazine’s online operating platform) and Adobe InCopy (production software) a plus, but can be taught on the job
Working Conditions
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Additional Information
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us
Harvard Magazine is an editorially independent bimonthly publication for Harvard University alumni, faculty, and staff. Because it is the only publication covering the entire University, its contents encompass every field from arts and humanities to sciences and the professions, and the people engaged in them on campus and around the world. Bimonthly print circulation is 270,000-plus copies; print contents, and a substantial volume of online-only contents, are distributed free online via www.harvardmagazine.com , through proprietary email products, and on the magazine’s social-media channels.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/benefits-wellbeing) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Communications
Department Office Location
USA - MA - Cambridge
Job Code
CM0056 Writer II
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
Harvard Magazine
Salary Grade
056
Department
Harvard Magazine
Union
00 - Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Education, Employment, Identity
Commitment to Equity, Inclusion, and Belonging
Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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