DARS and Transfer Articulation Specialist

Equal Opportunity Employer/Veterans/Disabled


Portland State University


Position Details
Position Details Proposed Start Date08/03/2026Classification TitleOffice Specialist 2Working TitleDARS and Transfer Articulation SpecialistDepartment200261 - REG Registrar's OfficePosition NumberD99955RepresentationOP - SEIU/OPEU Local 503Position FTE1.0End date, if applicable

Position Summary Brief Description of PSU/School/DeptPortland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

Position SummaryThe DARS and Transfer Articulation Specialist reports directly to the Registrar’s Office (RO) in support of program areas that provide information and services to current and returning students in order to facilitate their PSU enrollment and post-enrollment record-keeping. The Registrar’s Office is made up of four functional areas; Registration and Records, Academic Scheduling, Degree Requirements, and Veterans.

This position works as part of the Transfer Articulation team and is responsible for providing support to university enrollment, retention, graduation, advising, and student success initiatives. This includes duties such as:

• Evaluating transfer courses using accreditation standards, course catalogs, syllabi, and best practices to determine acceptability of course and proper articulation to PSU.
• Building course articulation rules and course limit rules in the DARS system tables for schools by reviewing transfer school catalogs.
• Processing post-baccalaureate transfer evaluations, at the request of the Advising department, to determine if any transfer courses should be entered into the DARS system.
• Evaluating military credit from the Department of Defense website and incoming transcripts.
• Monitoring the transfer articulation service email account and responding to questions/requests in an expedited and professional manner.
• Reviewing the catalogs for our 30 most common and local institutions that our students transfer from each year.

We are recruiting to fill two DARS and Transfer Articulation Specialist positions in the Registrar’s Office.Minimum Qualifications from Classification Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate’s degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.Additional Minimum Qualifications for this Position

• Proven ability to perform detailed work, maintain high levels of accuracy, stay on task, and maintain multiple priorities in a self-directed way.
• Strong written, oral, and interpersonal communication skills
• An understanding of higher education curriculum standards and best practices

Preferred Qualifications

• 1-2 years experience building and maintaining transfer articulation rules within a degree audit system
• Experience using student systems and degree audit programs, such as Ellucian Banner Student Information System, Hyland OnBase and CollegeSource u.Achieve Degree Audit System (DARS)
• Experience in a Registrar’s office
• Experience working as a member of a team

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.Work Days/HoursMonday through Friday, 8a.m. to 5p.m.Total Compensation Range & Benefits StatementThe starting salary rate for this position will be between $19.36 per hour and $21.91 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities


Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
2. If you selected Other, please describe.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional References

Optional Documents

PI285338911