Data Entry Specialist

POSITION TITLE: Data Entry Specialist

LOCATION: This is a full-time, on-site position based at our Dallas office located at 325 N St Paul St, Dallas, TX

PAY RANGE: $20-$21/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE:

We’re seeking a detail-oriented Data Entry Specialist to join our Production team at PM Legal, a division of Lexitas. In this vital role, you’ll work with legal records, subpoenas, and client documentation—ensuring every piece of data is accurate and processed efficiently. If you thrive in a fast-paced, deadline-driven environment and have an eye for precision, this is the opportunity to make your mark in the legal services industry.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

• Create and maintain custom client questions using Crystal Reports.
• Manage the delivery of notices to all counsel of record via fax or FedEx.
• Generate legal documents including custodian letters, certifications, affidavits, and notices.
• Intake, review, and accurately enter client order information received by fax, email, or phone.
• Complete assignments within the research queue and document MTQ/Rule 11 details.
• Safeguard confidential medical information and ensure strict adherence to HIPAA and all data privacy standards.
• Operate and troubleshoot standard office hardware including fax machines, scanners, copiers, and related equipment.
• Collaborate with managers and internal teams to ensure data accuracy and efficient workflow execution.
• Perform additional duties as assigned to support departmental operations.

WHAT YOU’LL BRING:

• A positive, collaborative, and team‑focused attitude.
• Strong verbal and written communication skills.
• Ability to adapt quickly to shifting priorities and time‑sensitive tasks.
• Exceptional attention to detail and organizational skills.
• Ability to multi‑task and work efficiently in a high‑volume, deadline-driven environment.
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, Windows, and general internet usage.
• Comfort using standard office hardware including fax machines, scanners, and photocopiers.
• Capability to work independently while maintaining alignment with team needs and departmental standards.
• Consistent punctuality, dependable attendance, and a strong work ethic.
• Familiarity with subpoenas, written depositions, and affidavits is a plus.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Knowledge of legal terminology preferred.
• Previous experience in data entry, administrative support, legal services, or medical records is beneficial.
• Demonstrated ability to maintain confidentiality and follow all privacy and compliance requirements.
• Commitment to operational excellence and collaborative problem-solving.

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

No travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.com for assistance. All other applications must be submitted online.

PayType

Hourly

HiringMinRate

20

HiringMaxRate

21