Department Academic Administration Assoc

Job Title
Department Academic Administration Assoc


Requisition Number
RE51526


Working Title

Department Name
8E030:Chemistry


Work Location
Lexington, KY


Grade Level
42


Salary Range
$17.41-27.87/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


4 yrs




Required License/Registration/Certification

None



Physical Requirements

Sitting and/or standing at workstation for extended periods; lifting and/or carrying light-weight objects; walking across campus.



Shift

Monday-Friday; 8:00 am-5:00 pm; and occasional evenings or weekends based on unit needs.



Job Summary

The College of Arts & Sciences is seeking an Associate Department Manager to support the Department of Chemistry. This individual will assist in the management of day-to-day operations, and provide vital support to the students, faculty, and leadership in the Department, namely the Directors of Graduate Studies and Undergraduate Studies, Chair, and Associate Chair.

Under the guidance of the Department Academic Administration Principal and Administrative Staff Officer III, this individual will assist with tasks critical to the success of the Department per College and University deadlines and expectations, which may include but are not limited to:

• collection, submission, and/or distribution of faculty and instructor reports for scheduled reviews
• submission of Triage tickets for purchasing, travel, independent contractors, student awards, hiring, technical/creative IT help, and building/key/space/surplus/renovation requests, etc.
• course scheduling
• collection of payroll information and submission of payroll reports
• meeting monthly with the College Business Center for departmental budget reviews and planning per Dean’s Office
• items related to TA/GA/RA and student success and/or funding, such as GSAS form submission, TA credentials database updates, processing overrides, etc.
• maintaining departmental files and records
• event planning
• attending all Department Manager meetings and training opportunities as scheduled by the College

The Associate Department Manager will be expected to collaborate effectively and frequently with centralized College units, including the Dean’s Office, Business Center, Space and Facilities, CaTS, Enrollment Management, Philanthropy, and Advising, along with units across campus and external to the University. The Associate Department Manager will play a critical role in ensuring efficient and inviting workplaces and departments for undergraduate and graduate students, faculty, staff, and visitors. This individual will serve as an advocate for the departments and faculty, and an active member of a team of Department Manager colleagues and College staff.

Successful candidates must possess a broad understanding of an academic setting, be able to effectively communicate among various personalities and situations, and be a team player with a strong ability to multitask and collaborate in a fast-paced environment.





Skills / Knowledge / Abilities

Excel, Access, Outlook, Word



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
09/17/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.