Department Academic Administration Assoc

Job Title
Department Academic Administration Assoc

Requisition Number
RE53959

Working Title

Department Name
8E100:Physics And Astronomy

Work Location
Lexington, KY

Grade Level
42

Salary Range
$17.41-27.87/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

4 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting/standing at a workstation for extended periods of time; lifting/carrying light-weight objects; and walking across campus.

Shift

Monday – Friday, 8:00 am – 5:00 pm.

Job Summary

The College of Arts & Sciences is seeking a Department Manager to support the Department of Physics and Astronomy. This individual will assist in the management of day-to-day operations, and provide vital support to the students, faculty, and leadership in the Department, namely the Chair, Director of Graduate Studies, and Director of Undergraduate Studies.

Under the guidance and direction of the Senior Department Manager, Administrative Staff Officer III, and Department Chair, this individual will assist with tasks critical to the success of the Department per College and University deadlines and expectations, which may include but are not limited to:

• Collection, submission, and/or distribution of faculty and instructor reports for scheduled reviews.
• Submission of Triage tickets for purchasing, travel, independent contractors, student awards, hiring, technical/creative IT help, and building/key/space/surplus/renovation requests, etc.
• Course scheduling.
• Collection of payroll information and submission of payroll reports.
• Meeting monthly with the College Business Center for departmental budget reviews and planning per Dean’s Office.
• Items related to TA/GA/RA and student success and/or funding, such as GSAS form submission, TA credentials database updates, processing overrides, etc.
• Maintaining departmental files and records.
• Event planning.
• Attending all Department Manager meetings and training opportunities as scheduled by the College.

The Associate Department Manager will be expected to collaborate effectively and frequently with centralized College units, including the Dean’s Office, Business Center, Space and Facilities, CATS, Enrollment Management, Philanthropy, and Advising, along with units across campus and external to the University. The Associate Department Manager will play a critical role in ensuring efficient and inviting workplaces and departments for undergraduate and graduate students, faculty, staff, and visitors. This individual will serve as an advocate for the departments and faculty, and an active member of a team of Department Manager colleagues and College staff.

Successful candidates must possess a broad understanding of an academic setting, be able to effectively communicate among various personalities and situations and be a team player with a strong ability to multitask and collaborate in a fast-paced environment.

Skills / Knowledge / Abilities

Excel, Access, Outlook, Word

Does this position have supervisory responsibilities?
Yes

Preferred Education/Experience

Driver’s license preferred

Deadline to Apply
04/21/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.