Department Academic Administration Assoc

Job Title
Department Academic Administration Assoc

Requisition Number
RE54576

Working Title

Department Name
8G040:Kinesiology - Health Promotion

Work Location
Lexington, KY

Grade Level
42

Salary Range
$17.41-27.87/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

4 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting at a workstation for extended periods of time; lifting/caryying light-weight objects; and walking across campus.

Shift

Monday – Friday 8:00AM – 5:00PM; and occasional evenings and weekends based on unit needs.

Job Summary

Keep Academic Operations Running and People Connected

The University of Kentucky is seeking a Department Academic Administration Associate to serve as a vital hub for administrative operations, academic program support, and day-to-day coordination within a dynamic academic department.

This role sits at the center of people, process, and academic support, ensuring that faculty, students, and leadership have what they need to succeed. You’ll help drive efficiency across departmental operations, support key academic programs, and connect stakeholders across the college and university, all while contributing to a welcoming and highly organized environment.

What You’ll Do

• Coordinate and support daily departmental operations, including front office management, scheduling, and workflow optimization
• Provide administrative and logistical support to faculty, leadership, and academic programs
• • Manage student records, course scheduling, and program communications, ensuring accuracy and timely execution
• Serve as a liaison between the department and university partners, including the Dean’s Office, Business Center, and Enrollment Management
• Support purchasing, travel, and financial processes, including expense reports, procurement requests, and record reconciliation
• Maintain and organize departmental systems, documentation, and digital platforms (e.g., SharePoint, Teams)
• Assist with faculty onboarding, graduate admissions, and departmental events
• Deliver responsive, professional customer service to students, faculty, and external stakeholders

What You’ll Bring

• Experience in administrative operations, office management, or academic support environments
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Attention to detail and accuracy in handling records, schedules, and financial processes
• Proficiency with Microsoft Office and enterprise systems (e.g., SAP, reporting tools, or similar platforms)
• Ability to communicate effectively and collaborate with stakeholders
• Problem-solving skills and sound judgment in a fast-paced, service-oriented environment
• A proactive approach to improving workflows and supporting team success

Minimum Requirements

• Associate’s degree
• 4+ years of related experience

What’s In It for You

• Meaningful Impact: Support academic programs and contribute to student and faculty success
• Variety of Work: Engage in operations, academics, finance, and events in one role
• Professional Growth: Build expertise in university systems, policies, and higher education operations
• Collaborative Environment: Work closely with faculty, leadership, and campus partners
• Stability and Structure: Full-time, on-campus role with consistent schedule and responsibilities
• Comprehensive benefits: Competitive pay, benefits, and opportunities for growth.UK’s Exceptional Benefits

Why Now?
Academic departments are evolving to meet growing demands for efficient operations, enhanced student support, and cross-campus collaboration.

In this role, you’ll help:

• Strengthen departmental coordination and communication
• Improve process efficiency and service delivery for students and faculty
• Support program growth and operational excellence across the department

You’ll step into a role where your organization, initiative, and attention to detail will have an immediate and lasting impact on the department’s success.

Skills / Knowledge / Abilities

SAP, Tableau, Microsoft Office Suite, Teams

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Deadline to Apply
06/04/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.