Department Academic Administration Associate

Job Title
Department Academic Administration Associate


Requisition Number
RE51276


Working Title
Department Manager


Department Name
8G030:Educational, School and Counseling Psych


Work Location
Lexington, KY


Grade Level
42


Salary Range
$17.41-27.87/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


4 yrs




Required License/Registration/Certification

None.



Physical Requirements

Sitting at a workstation for extended periods of time; lifting/carrying light-weight objects; and walking across campus.



Shift

Monday – Friday 8:00 AM – 5:00 PM; and occasional evenings and weekends based on unit needs.



Job Summary

The department manager position is a critical driver of departmental success, serving as the central point of coordination for administrative operations, faculty support, and stakeholder engagement. With a focus on efficiency and responsiveness, the role helps ensure the seamless daily functioning of the department by managing workflow, supporting leadership, and overseeing logistical needs such as travel reporting, purchasing, and resource coordination. The individual in this role acts as a go-to resource for faculty, staff, and students while balancing multiple priorities with discretion, professionalism, and a strong sense of initiative. From maintaining essential communication channels to supporting special projects, this role is foundational to creating a high-functioning, well-organized academic environment.



Beyond internal operations, this position plays a strategic liaison role between the department and the broader university, connecting with units across the College and centralized services to ensure compliance, alignment, and timely execution of key initiatives. Responsibilities include organizing event logistics, submitting space and facilities requests, submitting Concur reports and purchasing requests, and maintaining essential records in accordance with university policy. The individual is also instrumental in supporting faculty recruitment, graduate admissions efforts, and departmental events—bringing creativity, attention to detail, and a collaborative mindset to every task. With a strong foundation in university systems and policies, this role not only supports day-to-day operations but actively contributes to the long-term success and reputation of the department.





Skills / Knowledge / Abilities

SAP, Tableau, Microsoft Office Suite, and Teams.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
08/26/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.