Dept Admin/Anesthesiology/UKHC

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleDept Admin/Anesthesiology/UKHCRequisition NumberRE54223Working TitleAnesthesiology Department AdministratorDepartment NameMG300: AnesthesiologyWork LocationLexington, KYGrade Level15Salary Range$95,056-185,848/yearType of PositionStaffPosition Time Status Full-TimeRequired EducationBAClick here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience8 yrsRequired License/Registration/CertificationNonePhysical RequirementsAbility to sit for extended periods of time utilizing mouse, keyboard, and phone. Ability to travel to meetings across campus.ShiftMonday – Friday with occasional early or late meetingsJob SummaryDepartment Administrator | Anesthesiology

The University of Kentucky College of Medicine, Department of Anesthesiology, Perioperative, Critical Care, and Pain Medicine, seeks an experienced and motivated financial and administrative leader to serve as Department Administrator. This pivotal role provides strategic and operational leadership in support of the department’s clinical, research, and educational missions.

Position Overview

Reporting directly to the Department Chair, the Department Administrator serves as the chief financial and administrative officer for the department. The Administrator directs financial management, operational planning, and human resources initiatives while partnering closely with department leadership to advance strategic priorities. The successful candidate will play a critical role in ensuring fiscal stewardship, operational efficiency, policy compliance, and continuous process improvement across a large and complex academic clinical department.

Key Responsibilities

Serve as the lead financial administrator for the department, overseeing fiscal planning, management, and reporting.

Prepare and manage the annual operating budget, including ongoing income and expense analysis, forecasting, and variance reporting.

Provide oversight of purchasing, contracts, grants administration, and financial compliance in accordance with University and regulatory requirements.

Ensure compliance with all University of Kentucky and Human Resources policies and procedures, and proactively recommend policy and process improvements.

Oversee faculty and staff affairs, including HR coordination, staffing models, performance management, and employee relations.

Provide leadership for facilities planning and space management to support clinical, research, and educational activities.

Supervise administrative staff and foster a collaborative, high-performing team environment.

Lead and participate in strategic initiatives and special projects that support departmental growth, innovation, and long-term sustainability.

Collaborate with college, hospital, and university stakeholders to support operational excellence and mission alignment.

About the Department

The UK College of Medicine Department of Anesthesiology, Perioperative, Critical Care, and Pain Medicine is a robust and multidisciplinary department dedicated to improving health across Kentucky and beyond. The department is organized into three financial divisions encompassing 11 revenue-generating specialty areas: General Anesthesia, Pediatric Anesthesia, Cardiac Anesthesia, Obstetric Anesthesia, Neuroanesthesia, Regional Pain, Trauma Anesthesia, Non-Operating Room (Non-OR) Anesthesia, Perioperative Medicine, Critical Care Medicine, and Chronic Pain.

The department is comprised of more than 300 faculty, advanced practice providers, staff, and learners, including:

100 faculty members

130 advanced practice providers

20 staff members

More than 80 residents and fellows across five accredited training programs

In addition to its strong graduate medical education programs, the department plays a vital role in the education of medical students and other trainees. It is committed to delivering high-quality, patient-centered care across perioperative, critical care, and pain medicine settings.

Why Join the University of Kentucky?

The University of Kentucky has been named to Forbes’ list of America’s Best-in-State Employers 2025, reflecting its commitment to fostering an inclusive, supportive, and empowering workplace. UK offers competitive benefits, professional development opportunities, and the chance to make a meaningful impact within an academic health system serving the Commonwealth of Kentucky.

If you are a collaborative, strategic, and results-driven administrator who thrives in a dynamic academic medicine environment, we invite you to apply. This is a unique opportunity to join the leadership team of a large, mission-driven department and contribute to the advancement of patient care, education, and research across Kentucky.Skills / Knowledge / AbilitiesThe preferred candidate will possess strong financial acumen and leadership ability. MS Windows, Excel, Word, PowerPoint, Outlook required. Additional experience with electronic medical records (EPIC) and financial/reporting systems (Tableau/Axiom) preferred.Does this position have supervisory responsibilities? YesPreferred Education/ExperienceN/ADeadline to Apply05/27/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have preparing or reviewing financial data (budgets, projections, variance reports, or similar) to support leadership decision-making?
   • None
   • More than 0, up through 3 year
   • More than 3 year, up through 7 years
   • More than 7 years
2. * Please select the option that best represents your experience with Excel or similar tools.
   • Basic (data entry, simple calculations)
   • Intermediate (formulas, sorting/filtering, pivot tables)
   • Advanced (complex formulas, data analysis for reporting)
   • No prior experience
3. * Describe a time when you were responsible for pulling together financial or operational data for a leader or leadership group. How did you determine what information was most important to include, and how did you present it to support an informed decision or discussion?

   (Open Ended Question)

4. * Provide an example of how your communication style has helped foster trust or maintain professionalism in a complex or high-pressure work environment.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI284271903