District Fixed Assets and Purchasing Manager

Description

Pay Grade: J

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Who we are. We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
• Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

Job Responsibilities

This position is responsible for supervising, guiding, and/or instructing the work assignments of subordinate staff and, at the same time, overseeing Procurement to include creating purchase orders, procuring supply orders for 75+ district health programs and several small county health departments, inventory management, travel reservations, training, and managing the District's Credit card and Gift Card procedures.

Administrative and County Support

• Builds and maintains a good rapport and working relationship with NCHD staff.
• Offers excellent internal and external customer service.
• Upon receipt, process purchase orders.
• Works with Accounts Payable to ensure checks are cut and the procurement process is completed within all counties.
• Assist counties with district credit card usage when needed.
• Train staff as required on the Procurement and Purchasing process.
• Train new hires in the Travel reimbursement process.

Procurement

• Acts as a liaison between the purchasing vendors and programs for placing supply orders.
• Prepares Purchase orders and follows through on orders being received and paid.
• Sets up and maintains vendor supply list.

Receptionist Supervisory

• Supervises the Receptionist and ensures the receptionist area is covered at all times.
• Assist the receptionist with scheduling and maintaining fleet vehicles.

Minimum Qualifications

High school diploma/GED and (5) years of job-related accounting or fiscal experience which includes two (2) years in a lead worker, team leader, or supervisory role; or one (1) year of experience at the lower level Accounting Technician 3 (FIT022) or position equivalent.

Preferred Qualifications

• Associate degree or bachelor’s degree in business administration or a related field.
• Computer experience (Word, Excel, data entry, etc.)
• Experience with account reconciliations.

Additional Information

Georgia Department of Public Health Commissioner and leaders encourages all employees to engage in regular physical activities and to make lifestyle choices that promote health and well-being.

The use of physical breaks during the workday is authorized to support this philosophy and assist employees in meeting their physical goals. A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break.

Employment Information

Current State employees are subject to State Personnel Board rules regarding salary.

DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

The Georgia Department of Public Health is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: DPH-HR@dph.ga.gov.

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.