Event Planner

Villanova University

Event Planner

Posting Details

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Posting Details (Default Section) Posting Number:20260313SPosition Title:Event PlannerPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:507-Inn at Villanova UniversityPosition Summary:Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Event Planner will report to the Director of Sales and Marketing and assist the entire Sales Department in delivering comprehensive and cohesive quality experience for all clients of the Inn at Villanova University. Planning, administering and executing events related to but not limited to corporate events, social events and Villanova events. Inspect and maintain events as per the agreement with the group requirement and company standards to resolve problems. Creatively, this individual is proactive in developing event protocol and translating business strategies and relationships into appropriate stewardship of all clients. This individual mist effectively interface with a myriad of internal and external constituents.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.Duties and Responsibilities:

• Responsible for planning and executing details of events which include but are not limited to: menu, décor, collateral materials, gifts, accommodations, transportation, etc. to ensure consistency, quality, cost effectiveness, and success. This individual will also attend events as needed. This will include evening and weekend events as needed.
• Maintain records for Catering orders, budgets, and room block information for assigned events. Provides updates to internal and external constituents in a timely fashion.
• Perform other duties and assist with projects as assigned.
• Training and empowering sales team members to exercise good judgement to make profitable business decisions.
• Communicate all appropriate information to team leaders and managers via the established communication standards.

Minimum Qualifications:Formal Education

• Bachelor’s Degree or two years of equivalent experience in a related field.

Work Experience

• Minimum of three (3) years experience in event management.

Work Skills (e.g., written and verbal communication skills)

• Strong interpersonal communication skills (verbal, listening and writing).
• Ability to handle multiple tasks and changing priorities in deadline sensitive environment.
• Highly detail-oriented.
• Strong time management skills.
• Excellent customer service skills with the ability to deal with complex customer requests.
• Positive outlook and attitude.
• Must be innovative, pro-active and reliable.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)

• Strong knowledge of event planning and relationship management required.

Equipment Knowledge

• PC Hardware and software packages, S&C software, PMS software.

Preferred Qualifications:Physical Requirements and/or Unusual Work Hours: Special Message to Applicants:Posting Date:06/27/2026Closing Date (11:59pm ET):Salary Posting Information: This position falls within salaried grade 14 and the range is $57,200-71,500. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.Salary Grade:14Job Classification:exempt

References Needed

References Needed Minimum Number of References Needed3Maximum Number of References Needed3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other
2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

3. * Do you have a Minimum of three (3) years experience in event management.

   (Open Ended Question)

Documents needed to complete your application:

Required Documents

1. Cover Letter / Letter of Interest
2. Resume / Curriculum Vitae

Optional Documents

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