Executive Associate I, Global Business Operations

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Executive Associate I, Global Real Estate and Workplace Services (GREWS)

Provides administrative support, lease payment operations and team building for the Global Real Estate and Workplace Services (GREWS) Team. Executive Associate I performs highly diverse administrative and project support activities, which by nature of the group involve working with senior management internal and external to BMS, including the BMS executive leadership team, key stakeholders in external companies. This role includes work with confidential material necessitating the use of tact, diplomacy, discretion, and judgment.

The candidate must have proven skills in communicating, prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities:

Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs including:

• Communication
  • Contact person for the GREWS leadership team managing calendars, organizing agendas and communicating plans team meetings, video conferences calls, senior management meetings, matrix team meetings, and team building.
  • Maintains strict confidentiality on real estate and workplace projects
  • Manages team digital communication capabilities such as TEAMS thread, LT Teams collaboration site and GREWS website
• Logistics & Operations
  • Research and manage international and domestic travel itineraries in adherence to T&E policy. Perform monthly reconciliation of business expenses and timely preparation of expense reports.
  • Calendar management for executive and direct reports as well as timely scheduling, meeting prioritization within appropriate timelines.
  • Sole point of contact for a specialized administrative function for GREWS (e.g., purchase orders, international travel, visa applications, onboarding, Invoicing, SOW, etc.)
  • Space ambassador for the team space footprint at Lawrenceville and Giralda Farms sites
• Lease Operations Administration
  • Works in close collaboration with real estate lease administration lead(s) to manage overall lease payments
  • Initiates & verifies annual purchase orders creation (in SAP) for leased properties
  • Conducts monthly payment review and adjustment payment activities as needed
  • Ensures any reconciliations or discrepancies are addressed in a timely manner
• Collaboration
  • Partner with reception, EHS, IT, Security, Facilities (including TPT – technical production team) at each site to work in conjunction with on-boarding/off-boarding employees, coordinating events (Town Halls, Engagement, Workshops), badge access, visitor registration/access, and safety training.
• Team Building
  • Culture carrier for the GREWS organization; point of contact to help maintain a level of balance throughout the organization.
  • Adhere to and exemplify our BMS Values of Accountability, Inclusion, Innovation, Integrity, Passion, and Urgency.
• Learning & Development Advances professional capabilities by actively adopting new digital skills and sharing best practices across the team.

The Following skills and experience are essential:

• Minimum 5 years administrative support or comparable experience
• Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point, Teams, Forms, & Whiteboard)
• Concur Travel and T&E, Ariba/SAP, SharePoint, catalog requests, Workday, Room Scheduler experience
• Proficient with SAP, Purchase orders, check request transactions.
• Successful candidate should be self-motivated, efficient team player, who is continuously learning and adapting to our changing environment
• Strong ability to understand priorities and made scheduling decisions to maximally utilize executive time.
• Prior and/or recent experience supporting senior executive(s) with strong skills orchestrating complex meetings with C-Suite Admin team
• Prior and / or recent experience upholding confidentiality for sensitive projects preferred
• Successful candidate must be able to learn new tools and systems in an agile environment
• Exhibits a positive work attitude, high productivity, and a collaborative approach with other employees across the matrix and international environment
• Role is based in the BMS Lawrenceville, N.J. Site. Project management experience helpful to assist on projects that may need special attention

The starting compensation for this job is a range from $74,630 - $90,400 plus incentive cash and stock opportunities (based on eligibility).

The starting pay rate takes into account characteristics of the job, such as required skills and where the job is performed.

Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.