Executive Associate II, Early Clinical Development

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

We are seeking a highly motivated Executive Associate II to join BMS. The position provides comprehensive administrative support to two leaders: VP, Early Clinical Development Oncogenesis & VP, Early Clinical Development Immuno-Oncology and Cell Therapy within the R&ED organization located in Brisbane, CA. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and be able to learn new tools and systems in an ever-evolving environment. The successful candidate will be highly collaborative and comfortable working in a fast-paced, team-oriented environment.

Responsibilities (include, but are not limited to):
• Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
• Demonstrate strong interpersonal skills and diplomacy in all levels of management.
• Work with minimal supervision, have strong initiative and follow-up with focus on details
• Phone and calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
• Support specific operations through scheduling Town Halls, site, and department level event planning, etc.
• Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
• Provide coordination with other groups, CROs, vendors, equipment, maintenance, service contracts, collaborators etc.
• Create purchase orders and assist in reconciling open purchase requisitions
• Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services.
• Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
• Support various projects as needed for team leads & external collaborations including basic project management.
• Welcome new hires to the site but completing i-9 verifications and assisting with any HR tasks including submitting job requisitions.
• Partner with other site Executive Assistants as needed

Qualifications:
• High School degree, some college, or degree desirable.
• Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment. Pharmaceutical, biotech start-ups, and venture capital companies preferred.
• Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams.
• Excellent communication skills
• Proven ability to handle Confidential matters

The starting compensation for this job is a range from $74,630-$99,500, plus incentive cash and stock opportunities (based on eligibility).

The starting pay rate takes into account characteristics of the job, such as required skills and where the job is performed.

Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.