Executive Support Specialist (Executive Support Specialist 2)

Initial Posting Date:

04/16/2025

Application Deadline:

05/11/2025

Agency:

Oregon Health Authority

Salary Range:

$4,499 - $6,245

Position Type:

Employee

Position Title:

Executive Support Specialist (Executive Support Specialist 2)

Job Description:

Opportunity Awaits, Apply Today! - Executive Support Specialist (Executive Support Specialist 2)

The Oregon Health Authority (OHA), Public Health Division (PHD), Environmental Public Health is recruiting for an Executive Support Specialist to provide a variety of general administrative and office support, administrative workflow, human resources administrative assistance, legislative session support, hybrid meeting support, and webpage content maintenance to the Environmental Public Health (EPH) section within the Center for Health Protection in the OHA Public Health Division. This position will provide section-wide support to technical and program staff and managers for certain categories of work, coordinate among the EPH administrative team to meet agency directives related to administrative matters and provide limited direct support to the EPH Section Manager.

For a full review of the position description, please click here.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For:

Minimum Qualifications: These qualifications must be visible in your application for consideration.

• One year of experience performing administrative duties in support of agency projects or programs.
  • Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Ability to continuously communicate effectively, professionally and respectfully, verbally and in writing, with colleagues; maintain positive, collaborative and responsive working relationships; and support a welcoming, culturally competent and diverse work environment for colleagues and the people we serve.
• Strong organizational skills and expertise independently carrying out administrative functions consistent with agency policies and procedures, including routine financial and operational tasks (e.g., researching and preparing required forms, purchasing equipment and supplies, collecting and distributing mail and packages), with flexibility to respond to quickly changing priorities when needed.
• Proficiency using Microsoft Teams and Outlook to plan and implement in-person, virtual and hybrid meetings and serve as a source of meeting planning expertise for program staff.
• Expertise preparing work products with attention to detail, accuracy and timeliness using common Microsoft Suite applications (e.g., Word, Excel, PowerPoint, Visio) and desktop publishing and graphics software.
• Able to plan and complete work on time, and coordinate administrative aspects of projects involving colleagues, including ability to track, provide status updates, and flag for the manager issues with completion of assignments.
• Ability or ability to learn how to maintain and update public-facing web pages.
• Experience organizing and maintaining both physical and electronic files in compliance with public records retention statutes.
• Ability to represent the Section in Public Health Division administrative meetings and disseminate and act on guidance received.

Preference Statement:

• Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, and cover letter.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This announcement is for one, full-time, permanent, OAH, Executive Support Specialist (Classification: Executive Support Specialist 2) position based in Portland, Oregon.
• This is a hybrid position (some days in the office). Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior recruiter, Elizabeth Chine at: Elizabeth.Chine@oha.oregon.gov or call 971-718-1114

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.