Under the direction of the Controller, the Fiscal Specialist performs a variety of fiscal support functions under general supervision, applying established procedures to record, summarize, and report financial activities. This role focuses on accounts payable processes, ensuring accurate and timely invoice processing, vendor communication, and record maintenance. The ideal candidate is detail-oriented, organized, and proficient in accounting principles and Excel.
- Associate’s degree in business, accounting, or a related field.
- 3 years of end-to-end accounts payable experience.
- Equivalent combination of education, training, and experience may be considered.
Supervisory Responsibilities
This position does not include any supervisory responsibilities.
Essential Job Functions
- Process and pay invoices accurately and on time, ensuring proper documentation and approvals.
- Reconcile vendor statements, investigate discrepancies, and resolve issues promptly.
- Maintain and track documentation for fixed assets and inventory.
- Organize, file, and distribute accounting records and reports efficiently.
- Respond professionally to vendor and employee inquiries regarding invoices, purchase orders, and payments.
- Match invoices to checks and distribute payments as needed.
- Sort and process incoming mail, ensuring all required paperwork is complete.
- Assist with audits by providing accurate records and documentation.
- Communicate tactfully and courteously with vendors and internal staff.
- Contributes to team effort by performing assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe and efficient manner and with minimal supervision.
Knowledge, Skills & Abilities
- Strong understanding of accounting principles and practices.
- Proficiency in Microsoft Excel (intermediate level or higher).
- Excellent written and verbal communication skills, including proper grammar and business English.
- Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
- Detail-oriented with strong proofreading and data entry skills.
- Proven ability to handle confidential information with discretion.
- Familiarity with troubleshooting basic computer/software issues.
- Exceptional customer service and problem-solving skills.
- Knowledge of internal controls.
Physical Demands
Performs essential job functions in established office environments under normal lighting and climate control tolerance. Regularly required to stand, walk, touch, handle objects with hands, feel, reach, see, hear, speak, and sit. Occasionally lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision, and color vision. The noise level in the work environment is usually moderate. This is a non-smoking workplace environment.
Special Conditions
Maintain a valid driver’s license and good driving record with an appropriate level of insurance. Ability to travel from administrative headquarters to assigned location and overnight travel if necessary.
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
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