Front Office Lead (medical / orthopaedics)

Position Summary

The Front Office Lead is one of the first impressions representing Proliance. Together the team contributes to unmatched patient experience. The role requires helping to lead, mentor and train PSR/PAR teams, as well as assisting the Front Office Manager with supervision of the department. The Front Office Lead also demonstrates mastery as a liaison associate for patient appointments, accommodation and access to the physician. The Lead promotes an excellent patient experience, ensuring the use of empathy and courtesy to patients and their loved ones, assists in troubleshooting more complex problems and monitors quick and efficient patient flow.

Location: Proliance Puget Sound Orthopaedics

Schedule: Monday - Friday, 8:00am - 5:00pm

Must haves:

• Willingness to work at all 3 clinic sites (Tacoma, Lakewood & Gig Harbor)
• Experience with audits
• Experience with de-escalation practices

Key Duties and Responsibilities

The key duties and responsibilities of the Front Office Lead include, but are not limited to:

Patient Services

• Demonstrate advanced knowledge of practice management and patient portal software and their uses.
• Advanced use of competencies related to Practice Management and EMR systems
• Follows proper protocols and chain of command for troubleshooting system problems and problems solves “real time” for the patient’s immediate needs. Informs Care Center leadership and/or IT of issues and assists them with troubleshooting accordingly.
• Applies advanced understanding of third-party payor requirements, compliance standards and patient liability.
• Adheres to practice’s Accounts Receivable and financial standards
• Complete all other duties as directed and follow all policies and practices as outlined in the Associate Handbook

Lead Responsibilities

• Provide training for new-hires and mentor/provide additional training to all PSR team members
• Help maintain PSR coverage
• Work with Care Center leadership team to monitor flow of patients from check-in to rooming to check out, to minimize delays
• Monitors flow of patients from appointment inquiry through insurance verification and maintenance of patient records.
• Oversee volume of patient interaction at all PSR stations to reassign team as needed to maximize service
• Work with Care Center leadership team to adjust work priorities and task focus to meet daily objectives; delegate workload to ensure team is always engaged and productive
• Increase employee motivation, engagement and a positive team attitude. Promote patient satisfaction-oriented environment. Support good communication within the department and throughout the organization
• Report departmental progress to Care Center leadership team
• Maintain reference materials containing written protocols, policies, procedures for front office workflow
• Assist Business Office in resolving requests for information
• Provide insight and input on all PSR related systems, implementation and evaluation of front office standards and operational enhancements
• Consults with Care Center leadership team to develop methods and procedures to increase safety, improve productivity, lower costs and obtain greater efficiency.
• May participate in interviewing and evaluating team, providing feedback on candidates and team
• Comfort in making recommended modifications to improve service
• Assist in development of work protocols as directed by manager

Education/Experience

• High School diploma or the equivalent required
• (Preferred) Associates or Bachelor’s degree or equivalent Lead experience (or proven experience as an exemplary PSR or PAR trainer/mentor) of the PSR/PAR function or equivalent customer-facing leadership experience
• 2-3 years relevant experience, preferably in a medical office environment
• Front office, medical reception, or direct customer service experience
• Electronic Medical Record (EPIC) experience

Knowledge, Skills and Abilities

• Proficient knowledge of medical terminology preferred at time of hire
• Superior customer service skills
• Strong leadership, training and mentoring abilities
• Promoting (leading by example) great interpersonal skills; modeling patience, composure and cooperation; working well with all patients, physicians and team.
• Advanced understanding of and Adherence to all safety, risk management and precautionary procedures (OSHA/WISHA), including the consistent respect for confidentiality (HIPAA)
• Efficient use of time, with attention to quality, detail, accuracy and completion; skilled in delegation and organization
• Ability to establish and manage multiple priorities, coordinate work activities and exercise initiative.
• Creativity and resourcefulness in addressing problems and opportunities and tenacity to see things through to solution
• Willingness and ability to be flexible with working varied hours, stepping in as a working leader as needed and dependable with attendance
• Ability to remove oneself personally from given situations, remaining objective.
• Demonstrate a learning attitude toward solving problems, using good reasoning and judgment
• Ability to provide feedback to improve performance
• Ability to adapt to change, delays or unexpected events while maintaining a positive mindset
• Self-motivated; able to work independently and collaboratively, following specific guidelines and procedures; measure self against standard of excellence, overcome obstacles and challenges, involving others when needed

Work Environment/Physical Demands

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

JobFamily

ADMINISTRATIVE

PayType

Hourly

EmploymentIndicator

Full Time

HiringMinRate

20.96

HiringMaxRate

33.54