HR Administrator
US-CA-Westlake Village
Job ID: 2026-3209
Type: Contract to Permanent (Full Time)
# of Openings: 1
Category: Human Resources
Dole Packaged Foods
Overview
Dole Packaged Foods is a purpose led organization that is a champion of accessible fruit nutrition and builds a brighter future for people through the goodness of fruit.
At Dole, our culture is uniquely driven by core Values. Our commitment to these Values transforms our work into a meaningful journey toward a brighter future together. Here, you'll be part of a respectful, inclusive culture that deeply values our colleagues, customers, and global communities. We strive for excellence, empowering each other to confidently overcome challenges, continuously learn, and achieve world-class results. Guided by unwavering integrity, our actions consistently reflect our commitment to always doing what's right, fostering lasting trust and strong relationships. Through a spirit of collaboration, we cultivate positivity, generosity, and genuine teamwork, enabling collective success toward our One Dole Purpose. Our innovative spirit leads directly to meaningful outcomes and business success.
This is a temporary, contingent role with the potential to convert to a regular full-time position based on business needs and individual performance. Conversion is not guaranteed.
The HR Administrator provides essential administrative and coordination support to the Human Resources team, helping ensure smooth daytoday HR operations and a positive employee and candidate experience. This role supports recruiting logistics, onboarding, employee programs, training, and internal communications, while also serving as backup administrative support for executive calendars and/or meeting logistics in HR, Finance, and Supply Chain.
This role performs clearly defined professional tasks under close supervision while developing foundational knowledge and skills within the job area.
This role is primarily based onsite at our Westlake Village, CA office, with an expectation of working on-site 4–5 days per week. Limited flexibility to work in a hybrid arrangement may be available on occasion based on business needs.
Responsibilities
Recruiting & Interview Support
- Coordinate interview scheduling across candidates, hiring managers, and interview teams
- Arrange interview travel when needed, including flights, accommodations, and itineraries
- Send candidate evaluation forms to hiring teams and follow up as needed
- Support reference check coordination and followup
Onboarding & Employee Experience
- Prepare and process newhire paperwork and onboarding materials
- Coordinate company swag preparation and mailing for new hires
- Support newhire logistics to ensure a positive firstday experience
HR Programs & Culture Initiatives
- Administer valuesbased recognition and awards programs
- Prepare and maintain employee talent bios and internal profiles
- Coordinate sympathy gifts and other employee care initiatives
- Process tuition reimbursement and educational gift matching requests
- Manage recurring employee engagement activities (e.g., monthly parking raffle, Fun Squad admin support)
Training and Development Support
- Oversee set up and registrations for all courses
- Workshop registration changes
- Coordinating workshop logistics and printed materials
- Track and maintain training completion records, both outside and within the Learning Management System
- Support audits and reporting related to training and documentation as needed
- Leadership cohort coordination and communications (Pending activation)
- Coordinating 360 assessments and coaching sessions (Pending activation)
- Coordinating external coaches (Pending activation)
- Mentor program administration (Pending activation)
Communications & Administrative Support
- Maintain and organize employee files and file room to ensure accuracy and compliance
- Assist with drafting and distributing organizationwide announcements
- Provide backup administrative support for executive calendars and meeting logistics
- Manage and reconcile HR pCard monthly
- Act as company main point of contact for ordering and purchasing business cards
- Support general HR administrative tasks and special projects as assigned
- Other duties as assigned
Qualifications
Experience, Knowledge, & Skills You Bring:
- 1-3 years of experience in HR, administrative, or coordinator role
- Strong organizational and timemanagement skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
- Preferred:
- Prior experience supporting recruiting, onboarding, or HR operations
- Experience coordinating calendars or supporting executives
- Familiarity with HR systems or applicant tracking systems (ATS)
What You’ll Need to Succeed:
- Passionate about a purpose driven career
- Passionate about collaborating respectfully in diverse and inclusive team environments
- Proactively seeks feedback and continuously improves work quality
- Consistently adheres to ethical standards and maintains transparency
- Actively contributes to achieving collective team goals
Education & Certification:
- Bachelor’s degree preferred
Physical Requirements:
- Ability to sit and use the computer for extended periods of time; ability to answer phones and use a variety of office equipment; ability to lift 15 pounds and reach overhead.
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
FOR JOBS BASED IN CALIFORNIA:
Hiring Pay Scale: $27.50 to $33.50 an hour
Dole Packaged Foods is committed to paying our Associates fairly and equitably. The pay rate offered will consider a wide range of factors, including but not limited to experience, education, accomplishments, and location. Pay scales are subject to review on a regular basis and will be updated as appropriate.
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