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Librarian, Cataloging and Systems

Librarian, Cataloging and Systems

Motlow State Community College
locationCleveland, TN, USA
PublishedPublished: 5/17/2025
Full Time

CATALOGING AND SYSTEMS LIBRARIAN

Number of Openings: 1

Employee Classification: Exempt, Professional

Institution: Cleveland State Community College

Department: Library Services

Reports to: Director, Library Services

Campus Location: Cleveland, Tennessee

Salary Range: $44,155 - $55,194

Moving Allowance: N/A

Cleveland State Community College is a comprehensive, two-year post-secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service. We wish to hire individuals with similar values who can help us accomplish those goals.

Special Instructions to Applicants:

To be considered for a position at Cleveland State, you must complete an online application. Your skills, abilities, qualifications, and years of experience will be evaluated solely based on the information provided in your application. Any work experience not included will not be considered for meeting the minimum requirements or determining compensation for the position.

Please note the following:

  • Attaching a resume does not substitute for completion of the application form.
  • Part-time work experience is calculated at 50% of full-time experience.

JOB SUMMARY

The Cataloging and Systems Librarian fosters critical thinking and lifelong learning skills by providing access to resources that promote success. Primary responsibilities ensure that both physical and digital library resources are accessible to individuals through the selection and purchase of materials, creation and curation of metadata, and maintenance of library-related systems to ensure optimal functionality.

The Cataloging and Systems Librarian also participates in the development of library policies and procedures, represents the department in both campus committees and inter-departmental meetings, assists individuals at the reference and circulation desk, and ensures smooth day-to-day library operations in the absence of the Library Director.

ESSENTIAL JOB FUNCTIONS

Library Systems Maintenance (25%)

  • Serve as the Alma and Primo Certified Administrator: configuring systems to meet Cleveland State’s needs, implementing Alma extensions, using Ex Libris Developer Network tools and APIs to design and maintain front-end (Primo) customizations, maximizing workflows to increase efficiency, monitoring system performance, and coordinating system upgrades.
  • Provide quality control oversight and perform maintenance activities for LibApps and other library software, suggest and coordinate system software and hardware upgrades, and train staff on system updates and upgrades.
  • Diagnose and correct issues with database and/or library catalog access, and patch online resources that are inaccessible or malfunctioning.
  • Coordinate with the IT department and vendors to create seamless authorizations for on- and off-site access and address larger-scale access issues.

Cataloging (20%)

  • Perform original and copy cataloging of library materials in all formats and maintain batch processing of metadata for electronic resources.
  • Ensure overall compliance with national and local library standards (MARC, RDA, AACR2, NACO, DCRM, LCSH, and LCC) for cataloging and classification practices, in addition to any other appropriate cataloging or metadata standards for resource description.
  • Proofread published catalog records to ensure adherence to standard practices and edit/update existing catalog records to improve access.

Reference Assistance (15%)

  • Assist students, faculty, staff, and community patrons in person, by phone, by email, and via LibChat with finding physical and digital items in the online catalog and databases, assessing the academic integrity of sources, and building proper citations in various citation styles.
  • Provide course support in library research skills as requested by faculty, including leading class workshops, creating video tutorials, and developing online research guides and handouts.

Collection Development (15%)

  • Create policies and procedures governing the print collection.
  • Assist in the selection and purchase of books and periodicals.
  • Coordinate the deselection and stacks maintenance processes including running usage reports, maintaining records on lost and missing items, soliciting faculty input, and training and supervising student workers.

Circulation Desk Assistance (15%)

  • Provide scheduled circulation desk assistance including checking library materials in and out, registering new patrons, collecting fines, renewing and reserving materials, recording usage data, and creating campus ID cards.

Government Documents Management (5%)

  • Receive and process government documents according to depository guidelines.
  • Maintain accurate records of government document holdings.
  • Create research guides and tutorials on accessing government documents and assist patrons seeking government information.
  • Adhere to federal depository library regulations and reporting requirements and stay updated on changes to government document policies and procedures.

Non-Essential Functions (5%)

  • Serve on various college committees as appropriate.
  • Participate in professional development activities.
  • Promote new library resources to the campus.
  • Assist the Library Director in maintaining accurate collection statistics for reporting purposes.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS AND RESPONSIBILITIES

  • Strong analytical skills and experience with spreadsheets and statistical analysis.
  • Strong organizational and time management skills with a demonstrated ability to manage multiple tasks/projects simultaneously and work effectively under pressure, both independently and in team-oriented environments.
  • Proven ability to establish relationships and collaborate collegially with students, faculty, staff, community members, and external college partners, including vendors.
  • Strong oral, written, and interpersonal communication skills.
  • Ability to foster a high-performance work environment that aligns with the organization’s values of integrity, accountability, and service excellence.
  • Commitment to upholding ethical standards and the ability to manage confidential information and records.
  • Conflict resolution skills and the ability to implement problem-solving strategies to cultivate a more cooperative and productive work environment.

WORK ACTIVITIES & EQUIPMENT

Work activities routinely involve the use of personal computers, printers, scanners, and presentation equipment.

MINIMUM REQUIREMENTS / QUALIFICIATIONS

  • Minimum of a Master’s Degree in: Library and Information Science (MLIS), Library and Information Studies (MLIS), Information Science (MSIS), Library Science (MLS) or equivalent from an ALA-accredited program.
  • A minimum of three (3) years’ experience is required in one or more of the following areas: cataloging, library systems maintenance, circulation, or reference.
  • At least one year of cataloging and/or library systems maintenance experience is preferred.
  • Academic library experience is preferred.
  • Demonstrated knowledge of current national cataloging/metadata content and structural standards.
  • Knowledge of and experience with a cloud-based library management system; Alma and Primo Administration Certification preferred.
  • Demonstrated knowledge of HTML and CSS preferred.
  • Knowledge of standards related to web accessibility and ADA compliance preferred.

JOB LOCATION

The Library, located on the main campus of Cleveland State Community College in Cleveland, Tennessee, is the primary workplace. Occasional travel to off-campus sites within the college’s five (5) county service area may be required.

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Applicants may be subject to a background check and credit check.

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Cleveland State offers a comprehensive benefits package, including but not limited to the following:

  • Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HAS
  • Wellness Incentive Program (if enrolled in health)
  • Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
  • Employee Assistance Program
  • Longevity Pay
  • Retirement Options: State of TN Pension (TCRS), 401a, 401k with $50 match, 403b, and 457
  • Fourteen (14) Paid Holidays/Year
  • Sick and Annual Leave
  • Sick Leave Bank
  • State Employee Discount Program with over 900 merchants

If you are interested, click on the link to apply.

Applications can be assured full consideration if submitted by June 16, 2025.

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Human Resources Office
Telephone: 423-478-6203; FAX: 423-478-6257
Email: humanresources@clevelandstatecc.edu

Website: www.clevelandstatecc.edu

The following link will direct you to a reporting section of the college’s website: How Do I Report