Licensing and Certification Office Specialist – Office Specialist 2

Initial Posting Date:

05/09/2025

Application Deadline:

05/20/2025

Agency:

Oregon Health Authority

Salary Range:

$2,564 - $12,204

Position Type:

Employee

Position Title:

Licensing and Certification Office Specialist – Office Specialist 2

Job Description:

Opportunity Awaits, Apply Today! - Licensing and Certification Office Specialist – Office Specialist 2.

The primary purpose of this position is to assist in the administration of health care facility and in-home care licensing requirements and to provide administrative support to the Health Facility Licensing and Certification program and its Compliance and Regulatory program managers.

For a full review of the position description, pleaseclick here.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Minimum Qualifications: These qualifications must be visible in your application for consideration.

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Skill in performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established laws, rules, policies and procedures.
• Skill in communicating orally and in writing with a variety of people,answering questions and explaining information or decisions, sometimes using specialized terminology.
• Skill in making independent judgments and decisions concerning a course of action to be taken.
• Ability to coordinate diverse activities to ensure completion of projects and assignments.
• Ability to develop procedures, systems and forms necessary to complete work and ensure efficient flow of information or delivery of services.
• Ability to deal with complaints from public, licensees and other stakeholders.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions. Failure to provide the above documents, may adversely affect your opportunity to move to the interview stage.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This announcement is for 1 vacancy, full-time, permanent, classified position which is represented by a union. This is a Licensing and Certification Office Specialist – Office Specialist 2] position based in Portland], Oregon.

This is a hybrid, full-time remote position:

• Occasional travel within the state for various meetings/trainings may be required.
• Significant telephone and computer use on a daily basis.
• May have contact with hostile individuals in the performance of duties (e.g., displeased providers or administrators, subjects of and witnesses in investigations).
• Occasionally required to function under politically or emotionally charged circumstances.

Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Human Resource Analyst 2], Juan McGruder at: juan.a.mcgruder@oha.oregon.gov | (503) 302-0454.

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.