Migration and Policy Administrative Associate

Title: Migration and Policy Administrative Associate

Job Location: Hybrid, within commuting distance to D.C.

FLSA Classification: Non-Exempt

Salary Grade: Grade C

Reports to: Legislative Director, Domestic Policy

The Friends Committee on National Legislation (FCNL), an established Capitol Hill Quaker lobby, is seeking an administrative and legislative associate to provide program support for FCNL's Legislative Director for Domestic Policy (“Director”). The position will have an emphasis on the Migration Policy program. Expected hiring is September 2025.

Essential Position Duties

Reporting to the Director, the Migration and Policy Administrative Associate will provide administrative and policy support to the Director, who sits within the Domestic Policy Team and Policy and Advocacy Department. The Migration and Policy Administrative Associate will:

• Support FCNL by setting up lobby visits with congressional offices and organizing, drafting, and delivering letters and information to Capitol Hill;
• Assist with invoice submissions, data entry, FCNL lobbying records. Complete lobby disclosure reports and manage lobby contribution reports;
• Help manage the team calendar and meeting agendas, periodically record and distribute team minutes, support team-wide reports, assist in scheduling internal meetings and notetaking;
• Co-plan policy-related events such as Hill lobby days and briefings, cover various policy meetings and congressional hearings, and provide support for FCNL's advocacy partners and coalitions;
• Research, read, synthesize, and report out content from government and legislative documents, policy reports, and articles primarily relevant to migration;
• Assist in tracking and maintaining accurate and up-to-date information on congressional votes, scheduled hearings, legislator positions, and policy proposals;
• Develop advocacy resources, such as congressional vote recommendations, web updates, press releases, action alerts, factsheets, talking points, and sign-on letters;
• Own designated aspects of intersectional policy work with the migration, peacebuilding, and sustainable energy and environment programs;
• Advance broader migration communications and awareness efforts through ideating, crafting, and filming social media campaigns, including videos, posts, stories, and threads;
• Support and lead migration policy and interdepartmental constituent meetings and calls, co-develop and maintain relationships with network members. Respond to constituent queries;
• Provide less than 10% of monthly work time to administrative support for Policy and Advocacy Department-wide needs (e.g., notetaking, planning support for retreats); and

Other duties as assigned.

Supervisory Responsibilities

This position may provide supervision or guidance to an intern.

Minimum Required Job Qualifications

Education and Experience

• 1-2 years of academic or work experience with congressional legislative process and procedures, politics, and public policy, including migration familiarity;
• 2 or more years of administrative experience in advocacy, community organizing, or direct service work or equivalent combination of education and experience;
• Experience scheduling and coordinating virtual, hybrid, and in-person meetings for participants with conflicting schedules;
• Excellent verbal and written communication skills, including notetaking;
• Ability and willingness to manage multiple tasks and nimbly adapt to changing agendas;
• Very well-organized, detail-oriented, thorough, and responsive; and
• Strong organizational, problem-solving, and analytical skills. Able to timely manage priorities, projects, and workflow.

Preferred Job Qualifications

Education and Experience

• Experience organizing, drafting, and delivering policy and advocacy letters to legislators;
• Experience scheduling office lobby visits with congressional offices;
• Familiarity with software such as Quorum and Raisers Edge;
• Ability to take initiative, be creative, and work independently, knows when to seek guidance;
• Thrives in a collaborative environment, works well in groups and in coalition, outreach, networking, and partnership-building skills;
• Ability to study issues and can quickly absorb information;
• Comfortable working in an office environment that reflects the Quaker testimonies of peace, equality, simplicity, and truth, and working within the Quaker, nonpartisan process of FCNL;
• Interest in developing skills related to policy research and advocacy;
• Commitment to involving, promoting, and respecting participants from various backgrounds and perspectives; and
• Ability to maintain confidentiality and handle sensitive information with discretion.

Physical Demands & Work Environment

• Frequently required to sit or stand for long periods;
• This job may require occasional travel, including overnight travel within the U.S. a few times a year.

Compensation and Work Expectations

The anticipated compensation range for candidates in DMV is $55,800 to $60,000 per year. The final compensation package offered to a successful candidate and placement within the pay grade will be dependent on the candidate's specific background and qualifications and equilibrium with our internal equity. FCNL is a multi-state employer, and this pay scale may not reflect salary ranges in other states or locations outside of the DMV.

We offer a highly competitive benefits package including Medical, Dental, and Vision insurance, flexible spending account, dependent care account, short-term & long-term disability; monthly cellphone/internet stipend, employer paid life insurance; 12+ paid holidays; vacation; sick leave; personal days; volunteer time off, wellness initiatives; educational support; healthcare stipend; maternity/paternity leave; employee assistance programs, generous employer contributions to the retirement plan, and employer-paid benefits with Capital Bikeshare and WMATA.

Work Week: This is a full-time non-exempt position, based on a 37.5-hour work week. The person is expected to work in person a few times a week from our Washington, D.C. office with the option to telework on other days. More time in the office may be necessary some weeks, depending upon events in Congress, coalition partners, and the Administration. Annually this individual will need to be available for in-person/virtual support at our fall Annual Meeting and Spring conference.

Please submit your application no later than August 22nd, 2025.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts FCNL's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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