Panthers Forward Coordinator
PAE-Office of the Vice Chancellor - Pennsylvania-Pittsburgh - (26002753)
Philanthropic and Alumni Engagement (PAE) is a unified, futurefocused organization dedicated to advancing a bold and dynamic academic and clinical community. We champion scholarship, teaching, research, and care by cultivating meaningful relationships and sustaining a strong network of contributors, alumni, and partners. Through this work, we strengthen philanthropy, enrich the University community, and accelerate groundbreaking discovery and academic excellence. Our collaborative model ensures that the initiatives we support remain innovative and aligned with the University’s highest priorities.
We invite you to play a key role in this mission as the Panthers Forward Coordinator within the Office of the Vice Chancellor.
In this position, you will serve as an essential member of the Panthers Forward team. Launched by Chancellor Patrick Gallagher in Fall 2018, Panthers Forward is a forwardthinking program designed to address student debt and affordability at the University of Pittsburgh through a payitforward model. As the program continues to evolve and expand, the coordinator will provide critical operational and administrative support to the Panthers Forward Director and Associate Directors.
Key responsibilities include
- Coordinating with vendors, managing contracts and payments, maintaining office operations.
- Reconciling expenses.
- Facilitating reservations.
- Monitoring shared email accounts.
Supporting data entry and records management, and organizing calendars.
Your work will help ensure the continued growth, innovation, and impact of the Panthers Forward program.
Why Join Us? (This section will likely be put into Department Details, continued in Talent Center, take this out when posting)
Impactful Work: Play a crucial role in supporting the University's mission.
Collaborative Environment: Work within a supportive, innovative, and dynamic team.
Professional Growth: Opportunities for continuous learning, professional development, and career advancement.
Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement plans, and paid time off. Ready to make a difference? Learn more about PAE and apply today.
Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh!
Job Summary
Manages the Panthers Forward alumni mentors and oversees the transition from active-year class to alumni. Devises future program plans and executes effective strategies promoting current offerings to eligible students. Manages the alumni giving program and oversees the operational budget.
Essential Functions
Office Purchasing and Ordering:
Interface with vendors to obtain quotes and place orders
Ensure invoices are sent and paid by the appropriate internal department / contact
Process contracts with the PAE Business Manager
Support in reconciling expense reports
Special projects assigned by the Director of Panthers Forward.
Physical Effort
Moderate physical effort required to stand/move for several hours at a time. may be required to move objects up to 50 pounds with or without assistance of equipment.
Assignment Category: Full-time regular
Job Classification: Staff.Manager - Panthers Forward
Job Family: Philanthropy & Engagement
Job Sub Family: Development
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification: Driver's License Require a handful of evenings and weekend availability throughout the academic year.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $25 - $28 / hour
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
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