Part-Time Administrative Assistant, Operations

Title: Part-Time Administrative Assistant, Operations

Salary Range: 17.50/hour

Contract Term Length: Not Applicable

Standard Hours: 20-25

Work Location:

FLSA Status: Non-Exempt

College: Gateway Community & Technical College

Campus Location: Gateway Boone

Department: Operations

Total Rewards

Gateway Community & Technical College offers an attractive work environment that supports excellence, innovation, and creativity.

Job Summary

This position will support the Operations teams at the college, primarily focused on routine administrative tasks related to the Information Technology and Facilities Management Departments.

Job Duties:

Purchasing and Bill Payments:

• Place Orders for Equipment and Supplies
  
• Prepare and Submit BA850s and Procard Statements/Documentation
  
• Prepare Monthly WEX reports for the M&O Fleet
• Process Monthly bill payments

Documentation and Reporting:

• Ensure accuracy of SPS sheets and safety compliance documentation
  
• Keep various forms in the IT Dept. up to date
  
• Keep Maintenance Records up to date and Schedule Maintenance as necessary for M&O Fleet
  
• Keep the events Calendar up to date and ensure events are set up on time
  
• Keep the HVAC Occupied/Unoccupied schedules correct and accurate
  
• Keep the attendance and vacation schedule/calendar accurate and help schedule vacations accordingly
  
• Manage Equipment Replacement Spreadsheet
  
• Prepare PaperCut printing reports
  
• Prepare Technology Team Meeting Notes

Additional Duties:

• Facilitate Federal work study backend process/logistics
  
• Post Tech tips/announcements to Brew that have been prepared ahead of time by Associate Vice President
  
• All other duties as assigned by the VP of Operations
  

Minimum Qualifications:

• Associate’s degree or equivalent
  
• Must be able to work independently.
  
• Detail-oriented, self-motivated, ability to work independently and adapt seamlessly to fast-paced, dynamic environments.
  
• Skilled in engaging and supporting students from different cultural and socioeconomic backgrounds.
  
• Excellent verbal and written communication skills.
  
• Proven ability to manage multiple priorities effectively and meet tight deadlines.
  
• Proficient in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word).
  

Preferred Qualifications:

• Prior administrative or clerical experience preferred.
  
• Previous experience in a community college setting
  

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.