Project Coordinator, Engineering Design and Construction - 07460

Posting Details

Position Information Position Number007460Position TitleProject Coordinator, Engineering Design and Construction - 07460DivisionFinance and AdministrationDepartment173520 - Project ManagementMinimum QualificationsHigh school diploma or equivalent and three years of directly related experience in construction, facilities, or a related setting. Higher education may substitute on a year-for-year basis for the required experience. Proficiency in Microsoft Word and Excel is required.Preferred QualificationsJob Description SummaryThe University of South Alabama’s department of Project Management is seeking to hire a Project Coordinator, Engineering, Design and Construction. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Reports directly to the department Contract Administrator and supports the project management team with project coordination, documentation file management, bidding, DCM submissions, purchase orders, agreements, change orders, and project closeout.
• Manages project tasks as requested, documentation, and coordinating project activities, and organizing under the direction of University Project Managers and the Assistant Director, Engineering, Design and Construction.
• Coordinates with the Alabama Department of Construction Management (DCM) to include, but not limited to the following tasks: DCM Owner/Architecture Engineering Agreements, DCM fees, DCM plan Submission, DCM Addendums, DCM reconciling of fees, DCM Substantial Completion letter, DCM One Year Inspections, and DCM Public School and College Authority (PSCA) funded document management.
• Manages all front end specification documents to include, but not limited to the following tasks: prepares for all jobs, checks for DCM form updates, coordinates with Architects/Engineers and with the Assistant Director, Engineering, Design and Construction.
• Manages all bid invitations, bid dates, bid advertisements and addendums with the Assistant Director, Engineering, Design and Construction, Project Managers, and Purchasing.
• Prepares, coordinates, and processes all RFQ’s, letters of intent, notices to proceed, purchase orders, agreements, change orders, ASI’s, CORs, document routing for signatures, coordination with the Facilities Accounting Department and the University’s General Counsel.
• Works with Facilities Accounting to help close out open purchase orders.
• Organizes all project files to include, but not limited to the following tasks: creating job numbers, creating file tree folders, storing files in proper locations, helping other s to store files in the proper locations, collecting closeout documentation, locating and sending documents including drawings to approved requestors, and coordinating with Space Management for CAD file requests per the Engineering, Design and Construction CAD policy.
• Uses departmental software to maintain files and project information.
• Maintains a change order log on all projects and notifies Project Managers when getting close or over 10% of the construction cost.
• Responsible for sending out campus outages and closures as requested.
• Organizes and maintains all archives in accordance State Records Retention policies.
• Sends out bi-weekly project report to other facility departments.
• Maintains conference room schedules and meeting invitation as requested by the Assistant Director, Engineering, Design and Construction or Project Managers.
• Manages office needs to include, but not limited to the following tasks: orders office supplies, maintains office equipment, computer center requests, and office furniture requests.
• Manages and updates the Engineering, Design and Construction website using University Resources.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date05/07/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required DocumentsOptional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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