Purchasing Specialist II
DLAR-Administration Services - Pennsylvania-Pittsburgh - (26002543)
The Division of Laboratory Animal Resources (DLAR) Purchasing Specialist II will:
• Assume a lead support role in assisting DLAR Finance Supervisor with the purchasing needs throughout the DLAR.
• Manages the in-house inventory management system and will be responsible for analyzing purchasing data, setting reorder points and identifying opportunities to streamline processes, consolidate vendors, standardize products and reduce costs.
• Processes supply purchasing requests, disbursements, and travel and business reimbursement requests.
• Prepares proposals and requests quotes, negotiates terms and conditions, and resolving issues. Prepares bids specifications and correspondence. Analyzes trends and assists with development and facilitation of sourcing strategies.
• Reviews materials for accuracy and compliance, maintains accurate inventories, records, lists, and assists with administrative functions.
The preferred candidate will have at least two years of relevant experience - knowledge of purchasing, accounting, and research accounting systems, policies, and procedures, and experience working with vendors to obtain competitive pricing and high-quality service. The successful candidate must be detailed oriented with strong financial skills required for budget accountability, purchase tracking, analysis and expense reduction. Solid technology and problem-solving skills and ability to learn multiple purchasing systems are necessary. Effective interpersonal communication and follow up skills are required for dealing with departmental staff, vendors and University departments.
Job Summary
Processes all supply purchasing requests, disbursements, and travel and business reimbursement requests. Determines needs and budgetary requirements, interviews prospective suppliers, and coordinates with internal and external stakeholders to recommend quantity and quality of orders. Prepares proposals and request quotes, negotiates terms and conditions, and resolves issues. Prepares bids specifications and correspondence; schedules public bid openings; and analyzes trends and assists with development and facilitation of sourcing strategies. Reviews materials for accuracy and compliance; maintains accurate inventories, records, lists, and database; and assists with administrative functions.
Essential Functions
The employee must be able to:
• Follow written and verbal instruction,
• Communicate effectively verbally, electronically, and via telephone,
• Accurately and legibly document written information in English, in a timely manner, including electronic formats and applications,
• Efficiently and effectively use numerous electronic databases (e.g. CAMS, PRISM, Concur, ULS),
• Accurately perform financial analyses, and
• Read, comprehend and adhere to DLAR and University policies.
Physical Effort
This position is primarily sedentary. Fine motor skills and bending/twisting are necessary for manipulating paperwork and office equipment. Moving, sitting, and standing are required. Occasionally, travel to buildings on campus is required.
Assignment Category: Full-time regular
Job Classification: Staff.Purchasing Specialist II
Job Family: Finance & Procurement
Job Sub Family: Procurement & Purchasing
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 1
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification: N/A
Work Schedule: Monday through Friday, 7am to 4pm.
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: commensurate with experience
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume
Optional Documents: Not Applicable
PI284173000