Villanova University
Records Assistant
Posting Details
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Position Information Posting Number:20260060VPosition Title:Records AssistantPosting TypeStudentHours/week:8 to 10Eligibility:Work study preferred but open to all studentsSemester2026 SpringLocation Riley HallDetailed Work ScheduleNumber of positions:1Department:610-Advancement ServicesContact Name:Traci WeinsteinContact Phone/Extension:610-519-3275 Position Summary Information Job Description Summary:The Advancement Services Records Assistant will perform data entry using University database applications in support of the Office of University Advancement/Advancement Services. This position will be responsible for administrative and technical tasks, specifically related to maintaining and enhancing constituent data, to maintain the highest level of data integrity. This will include but is not limited to biographical information. Specific duties are detailed as follows:- Performs data entry in the university database (Banner) and Salesforce by transferring data from paper, spreadsheets, and other external sources, to the database.
- Working with Records Analyst and Director of Advancement Data Governance to update information on our constituents.
- Will use Banner, Salesforce, Cognos, Constitiuo and other University Advancement platforms to support the department staff in various activities related to maintenance of constituent records.
- Verifying data by using the internet for research to ensure accuracy.
- May be asked to assist with special projects as assigned.
- Must be enrolled as a Villanova Undergraduate student.
- In person required
- Advanced organizational and time management skills
- Ability to set priorities for self and manage own time, effort and activities
- Ability to participate as an active team member
- Great attention to detail with emphasis on accuracy and understanding of data confidentiality principals is compulsory.
- Must possess excellent written and verbal communication skills.
- Knowledge of Banner, MS Excel, Salesforce, and other office technology is preferred but not required.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently a registered Villanova student?
- Yes
- No
- * Are you eligible for work study?
- Yes
- No
- I don't know
- * What is your availability? (days and times)
(Open Ended Question)
- * Have you ever worked on campus before? If “Y”, what department and semester/year?
(Open Ended Question)
Optional Applicant Documents:
Required Documents- Cover Letter / Letter of Interest
- Resume / Curriculum Vitae
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