Utah Transit Authority
Description
JOB SUMMARY
Supports Legacy Records Projects for UTA as directed by the Records Specialist Supervisor. Make independent judgments about records processing and retention. Perform processing and identifying record types for Human Resources. Provides support to Records Specialist Supervisor for records related issues.
MINIMUM QUALIFICATIONS
EDUCATION/TRAINING:
High School Diploma.
Knowledge of Records Management systems preferred.
Must participate in Records Management education as directed by the Records Specialist Supervisor.
EXPERIENCE:
Two years in an administrative office as a records specialist or managing large volume of confidential records. Experience with physical and electronic document management. Must have working knowledge of electronic workflow document processes and general physical records management.
Knowledge/Skills:
- 2 years’ experience in an administrative office processing confidential records.
- 2 years’ experience with physical and electronic document management.
- Must have working knowledge of electronic workflow document processes and general physical records management.
- Basic proficiency in MS Word and Excel
- Analytical skills
- Work with multiple levels of personnel
- Detail oriented
- Demonstrated excellent oral/written communication and organization skills
- Works without direction; prioritize work, meet set deadlines with the ability to make independent judgement
Abilities:
- Learn current record/document management systems
- Work without direction; prioritize work, meet set deadlines
- Exercise judgment and make independent decisions
- Recognize and understand key issues
- Quickly become familiar with UTA policies and procedures and local ordinances
- Operate office equipment, such as copier, printer, etc.
- Detail-oriented
- Maintain confidentiality of sensitive documents
- Lift boxes weighing up to 40lbs
UTA Competencies:
- Embraces Outward Mindset – Exhibiting strong E.I. skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Managing conflict. Seeking feedback without being defensive.
- Develops Self & Others – Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
- Ensures Fairness – Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
- Puts Safety First – Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment. Supporting safety activities. Promptly reporting hazards, unsafe work practices, near misses, and accidents.
- Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.
- Builds Effective Teams – Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
- Drives Engagement – Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
- Ensures Accountability – Holding self and others accountable to meet commitments.
Shift: Monday - Friday 8:00am to 4:00pm
Closes: Open until filled
Pay Rate: $22.93/HR
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Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two work days' notice prior to the need for the accommodation is required.
Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.
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