Posting Details
Position Information Position Number003282Position TitleSecretary V - 003282DivisionAcademic AffairsDepartment422010 - Sociology and Anthropology DeptMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsExperience using MS Office and Google Platforms is highly preferred.Job Description SummaryThe University of South Alabama’s Sociology and Anthropology department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Performs a variety of secretarial and administrative duties to include interpretation routine rules, regulations and policies to university officials and the public.
- Prepares special reports and performs special assignments.
- Participates in varying degrees in organizational and program matters utilizing an extensive knowledge of the Chair’s jurisdiction, policies and views and may supervise clerical positions in the immediate office.
- Performs work with a considerable amount of independence and is reviewed upon completion for compliance to applicable rules, policies, regulations or instructions.
- Navigates various University database platforms to include Banner, PAWS and Concur to retrieve data, process financial transactions and initiate personnel action requests.
- Serves as a personal assistant to the Chair of the Department on tasks of broad scope and complexity.
- Plans, initiates and carries to completion secretarial, clerical and administrative activities to include purchasing of supplies, furniture and equipment, etc.
- Maintains confidential personnel records, assists with special projects and events, ensures compliance with various University policies, and assists students with course overrides, program changes and other requests.
- Assists the Chair with administration and management of departmental budgets and monthly funds reconciliation.
- Assists the Chair and faculty with annual faculty review process and departmental annual report to the Dean.
- Assists departmental faculty with purchases and routine administrative needs related to sponsored projects, events, and travel.
- Assists the department Chair and committees with administrative duties related to searches for faculty members.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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