Posting Details
Position Information Position Number003308Position TitleSecretary V - 003308DivisionAcademic AffairsDepartment421300 - Mathematics and StatisticsMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s Mathematics and Statistics department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department.
- Supervises and trains lower-level secretaries to including assigning duties and checking work.
- Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC.
- Utilizes Banner, Banner Finance, and Concur to access faculty and student information.
- Makes travel and hotel arrangements and prepares travel reimbursements forms.
- Approves faculty travel requests and expense reports using Concur.
- Maintains departmental files and databases.
- Assists student with enrollment and processes student and graduate assistant employment paperwork.
- Takes minutes at meetings and prepares for final distribution as needed.
- Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing.
- Prepares contract letters for part-time faculty.
- Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty.
- Prepares and submits new faculty paperwork.
- Prepares guest speaker contracts and invoices to submit reimbursements.
- Assists with preparing monthly budget for the department and creates expense reports.
- Submits maintenance requests as needed.
- Completes textbook orders.
- Answers telephones and directs calls.
- Orders supplies.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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